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Job #: R-00090436
Location: Albuquerque, NM
Category: Administrative
Schedule (FT/PT): Full Time
Travel Required: Yes, 10% of the time
Shift: Day
Potential for Telework: Yes, 10%
Clearance: DOE Q
Referral Eligibility: Eligible
Group: Civil

This job posting is no longer active.

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Description

Job Description:

National Nuclear Security Administration (NNSA) has need of a full time Management Assistant position to support the W93 Program (NA-125.5). This individual, within NA-125 (Office of Stockpile Modernization), is responsible for a wide range of management assistant duties in support of the W93 Federal Program Manager (FPM) and other Federal and contractor staff as assigned. This individual will be located at NNSA-ABQ/KAFB and will collaborate and coordinate with their counterparts in NA-125, NA-12, etc. as required.  The individual will use advanced computer skills to streamline processes, manage executive schedules, as well as compile briefings, reports, track actions and coordinate other taskings for the division. The position requires experience exercising mature judgment and making independent decisions in accordance with established policies, rules and procedures. The work performed under this program is in support of the successful achievement of goals related with a long term, multi-billion-dollar program within the National Nuclear Security Administration (NNSA) Office of Defense Programs.

Preference is for an experienced individual with expertise working in government, DOD, DOE, or military environment. Individual must have a depth of experience working in a classified environment and relevant understanding of policies and procedures applicable to support NNSA programs. The individual must be self-starting, possess an ability to work in a highly dynamic environment, and have an ability to interface with a broad range of federal and military senior staff and leadership.

Primary Responsibilities:

  • Detail oriented, professional demeanor with strong organizations and proven interpersonal skills.

  • Ability to manage executive schedules, multiple meetings, and working in classified and unclassified environments; arrange classified and unclassified conferences and meetings.

  • Managing work orders in support of onboarding process, setting up office space and support for new personnel.

  • Processing Visit Requests (i.e., security clearances, Sigmas, etc.).

  • Using advanced computer skills including information management, using and managing data, setting up and troubleshooting electronic processes to streamline procedures.

  • Filling out and reviewing timesheets for completeness and compliance in ATAAPS federal timekeeping system.

  • Managing facilities support and office space.

  • Managing work orders in support of onboarding process.

  • Developing and presenting training material, keeping track of certification renewals and training requirements.

  • Assisting NA-125.2 Federal staff with briefings, uploading materials and slides for meetings.

  • Working with NA-125.5 Federal and contractor staff to oversee deliverables and actions due to NA-125 management, etc.

  • Managing a wide range of management assistant duties (travel, calendars, correspondence, organization charts, telephone lists) in support of the office.

  • Using Concur.Gov travel system to manage and track travel expenses.

  • Managing physical security of classified safe and administering security procedures for access to controlled areas.

  • Protect integrity, authenticity, and confidentiality of records in accordance with established procedures.

  • Facilitating senior management correspondence and communication including preparing memos, and correspondence with minimal oversight, as well as accurately compose and prepare effective correspondence and reports.

  • Maintaining awareness of and competence in headquarters initiatives for communication and information sharing.

  • Maintaining attention to detail in a multi-project work environment, with potential frequent interruptions, with competing needs requiring clear understanding of prioritization.

  • Ability to exercise mature judgment and make independent decisions in accordance with established policies, rules and procedures.

  • Ability to work in a team environment, interacting with a range of federal and contractor staff.

Qualifications:

  • Minimum of 5+ years of related experience required.

  • Minimum of 5+ years of experience working in classified and unclassified environments.

  • Excellent written and verbal communication skills, with demonstrated experience developing briefings for senior and executive management.

  • Must possess strong organizational and interpersonal skills.

  • Proficiency in the Microsoft Office suite (MS Word, MS PowerPoint, Outlook, and MS Excel) with particular emphasis on word processing, presentation, and spreadsheet applications required and proficiency may be tested.

  • Minimum of 1-2 years’ experience developing training.

  • Proficiency in Concur.Gov travel system, ATAAPS federal timekeeping system, NNSA SharePoint Portal.

  • Proficiency in Adobe Acrobat Pro.

  • Experience with administering security processes that ensured security and integrity of classified systems, hardware and data in accordance with established procedures.

  • Experience maintaining physical security of classified safe, including all content, from creation through destruction in accordance with and in compliance with applicable regulations.

  • Bachelor’s degree in a related field desired.

  • Nuclear weapons program experience desired.

  • Interagency experience desired.

Active DoD TS and/or DOE Q clearances required.

Pay Range:

Pay Range $72,150.00 - $111,000.00 - $149,850.00

The Leidos pay range for this job level is a general guideline only and not a guarantee of compensation or salary. Additional factors considered in extending an offer include (but are not limited to) responsibilities of the job, education, experience, knowledge, skills, and abilities, as well as internal equity, alignment with market data, applicable bargaining agreement (if any), or other law.

Covid Guidance for the US

In order to enter Leidos facilities in the U.S. and to attend Leidos events outside our facilities, employees are required to be vaccinated for COVID-19 or maintain proof of a negative COVID-19 test within 96 hours of entry. In addition, we are receiving guidance from certain customers that onsite contractor personnel will need to be fully vaccinated to access customer facilities. If you are not vaccinated, please consider getting your COVID-19 vaccination as soon as possible. If you have any questions, please contact your Talent Acquisition POC. 

About Leidos

Leidos is a Fortune 500® technology, engineering, and science solutions and services leader working to solve the world’s toughest challenges in the defense, intelligence, civil, and health markets. The company’s 44,000 employees support vital missions for government and commercial customers. Headquartered in Reston, Virginia, Leidos reported annual revenues of approximately $13.7 billion for the fiscal year ended December 31, 2021. For more information, visit www.Leidos.com.

Pay and Benefits

Pay and benefits are fundamental to any career decision. That's why we craft compensation packages that reflect the importance of the work we do for our customers. Employment benefits include competitive compensation, Health and Wellness programs, Income Protection, Paid Leave and Retirement. More details are available here.

Securing Your Data

Beware of fake employment opportunities using Leidos’ name. Leidos will never ask you to provide payment-related information during any part of the employment application process (i.e., ask you for money), nor will Leidos ever advance money as part of the hiring process (i.e., send you a check or money order before doing any work). Further, Leidos will only communicate with you through emails that are generated by the Leidos.com automated system – never from free commercial services (e.g., Gmail, Yahoo, Hotmail) or via WhatsApp, Telegram, etc. If you received an email purporting to be from Leidos that asks for payment-related information or any other personal information (e.g., about you or your previous employer), and you are concerned about its legitimacy, please make us aware immediately by emailing us at [email protected].

If you believe you are the victim of a scam, contact your local law enforcement and report the incident to the U.S. Federal Trade Commission.

Commitment to Diversity

All qualified applicants will receive consideration for employment without regard to sex, race, ethnicity, age, national origin, citizenship, religion, physical or mental disability, medical condition, genetic information, pregnancy, family structure, marital status, ancestry, domestic partner status, sexual orientation, gender identity or expression, veteran or military status, or any other basis prohibited by law. Leidos will also consider for employment qualified applicants with criminal histories consistent with relevant laws.

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