To our valued Leidos candidates:

Coronavirus is on everyone's mind with the effects being felt around the world. The markets are volatile, and we're all concerned for the health and safety of our families, friends, and colleagues. Please know that we're taking all necessary measures to safeguard our employees, customers and the communities in which we live, including following all recommended best practices around social distancing.

With that in mind, in an abundance of caution, we are canceling all face to face career events, such as job fairs and open house events. In the coming days and weeks, we will be hosting career events virtually, using our online chat tools so that we may continue our hiring practice safely and securely. You can find available virtual career events at https://career-events.leidos.com.

We are using telephone meetings and online chats via Brazen to conduct interviews and hiring discussions, and we are offering options for video interviews so that you can have a virtual face to face meeting with your potential new leader. We do not conduct interviews or extend offers via text or chat based social media, such as WhatsApp or MySpace.

Leidos will never ask you to provide payment-related information at any part of the employment application process, nor will Leidos ever advance money as part of the hiring process. And Leidos will communicate with you only through emails that are generated by Leidos.com automated system. If you receive an email purporting to be from Leidos that asks for payment-related information or any other personal information, please report the email to Chris Scalia, Leidos’ Senior Vice President of Talent Acquisition, at [email protected].

As a company, as a country, as a world, we have confronted challenging moments before. We are confident that, guided by our values and the strength of our community as well as the commitment we have to the important work we do each day, we will find our way through this time together. We will do this with the care and concern for one another and the common good that defines. Please keep those impacted by the virus in your thoughts.

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Job #: R-00097467
Location: Springfield, VA
Category: Administrative
Schedule (FT/PT): Full Time
Travel Required: No
Shift: Day
Potential for Telework: No
Clearance: Top Secret/SCI with Polygraph
Referral Eligibility: Eligible
Referral Bonus Amount: $5000.00
Group: Intelligence

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Description

Job Description:

  • Provides executive support to the Office Chief, Deputy Chief and Lead Integrator by accurately maintaining correspondence and other form of communication, managing office/division leadership calendars, inboxes and travel.
  • Perform administrative functions in a manner to ensure efficient office operations, including compose/prepare correspondence, briefings, reports, etc;
  • Serves as Information Officer/Records Manager responsible for the recordings, collecting, tracking and filing of office records
  • Arrange or assist in planning of meetings and conferences, including receiving/sending related materials.
  • Review documents and presentations ensuring conformity with agency style, format, language, requirements and guidelines
  • Provides creative ideas in support of office events and networking within the intelligence engineering community

Basic Qualifications

  • Proven experience in the secretary profession directly supporting an office environment with senior leadership personnel serving in the grades of SES/DISL or at the Flag Officer level.
  • Strong foundational knowledge and understanding of the Department of Defense (DoD) and Intelligence Community (IC).
  • Strong professionalism with the ability to consistently demonstrate tact and maturity in all situations.
  • Strong interpersonal and/or soft skills, and office etiquette to:
  • Facilitate professional relationships and support efficient execution of all office administrative requirements; and
  • Realize a positive customer oriented service experience by internal/external office personnel, customers, and visitors.
  • Strong teaming and collaboration skills that foster office unity and cohesiveness in support of completing office administrative requirements.
  • Capable of independently handling a large, complex workload, effectively coordinating multiple resources, and multi-tasking in a fast paced environment having competing priorities.
  • Excellent communication skills both verbally and written with the ability to:
  • Articulate and exchange information (i.e., requirements, actions, needs, status, etc.) in a professional tone and attitude to achieve efficient business rhythms
  • Produce professionally written emails, letters, documents, and other material that is succinct, coherent, uses proper tone, demonstrates proper grammatical use of the English language, and presents proper format/form per established corporate/office guidance.
  • Exceptional office and work organization skills that facilitates a neat and orderly presentation of the work environment and administrative activities. (Note: NGA has a clean desk policy that requires a clutter free work environment and the proper storage of working papers.)
  • Understanding of and prior experience in applying office protocol and staffing requirements at the senior leadership level.
  • Strong analytical skills to anticipate and proactively assist leadership personnel and staff with day-to-day business rhythms and administrative support requirements.
  • Able to independently apply mature judgment and initiative to determine approach and action to take in both routine and non-routine administrative situations.
  • Creative and innovative techniques for performing administrative  responsibilities that enhances office workflow processes and business rhythms.
  • Interpret and adapt guidelines with minimal assistance, including unwritten policies, precedents and practices that are not always completely applicable to a changing situation
  • Strong working knowledge of office information technology (IT) equipment (e.g., copiers, scanners, facsimile machines, computer workstations, phones, teleconference/video teleconference equipment) with the ability to independently operate such equipment in completing administrative tasks.
  • Strong working knowledge of MS Office software applications (i.e., Word, Excel, PowerPoint, and Outlook: Mail, Calendar, and File Functions) with the ability to independently use these applications to efficiently complete office administrative tasks.
  • Proven self-starter with the ability to independently and accurately complete all assigned administrative work requirements.
  • Strong typing skills with the ability to type at a minimum of 45 words per minute (wpm).

Preferred Qualifications

  • Working knowledge of NGA’s administrative processes and business rhythms.
  • Knowledge of Military and administrative support requirements at the Flag Officers as an executive officer or staff officer.
  • Proficient working knowledge of the following corporate applications:
    • PeopleSoft
    • Defense Travel System (DTS) with knowledge of the Joint Travel Regulation (JTR)
    • NCERTS
    • SharePoint
  • Process improvement planning and implementation.
  • Establishing and managing office spend plans for travel, supplies and awards.
  • Administratively supporting the planning, coordination and execution of visits, events, luncheons, and other office functions as required.
  • Prior experience with presentation techniques and building briefing slides.
  • Possess a working knowledge of the NGA internal coordination and approval processes.
  • Working knowledge of Access database
  • Knowledge of NGA correspondence manual
  • Working knowledge of NGA’s File Plan requirements
  • Possess a working level understanding of NGA corporate processes
  • Experienced in setting up and maintaining office-filing systems (hardcopy and softcopy) using specified format and structure.
  • Ability to schedule, coordinate, set-up, and operate Video Teleconference (VTC) equipment; and this include teleconferences.

Pay Range:

Pay Range $60,450.00 - $93,000.00 - $125,550.00

The Leidos pay range for this job level is a general guideline only and not a guarantee of compensation or salary. Additional factors considered in extending an offer include (but are not limited to) responsibilities of the job, education, experience, knowledge, skills, and abilities, as well as internal equity, alignment with market data, applicable bargaining agreement (if any), or other law.

About Leidos

Leidos is a Fortune 500® technology, engineering, and science solutions and services leader working to solve the world’s toughest challenges in the defense, intelligence, civil, and health markets. The company’s 44,000 employees support vital missions for government and commercial customers. Headquartered in Reston, Virginia, Leidos reported annual revenues of approximately $13.7 billion for the fiscal year ended December 31, 2021. For more information, visit www.Leidos.com.

Pay and Benefits

Pay and benefits are fundamental to any career decision. That's why we craft compensation packages that reflect the importance of the work we do for our customers. Employment benefits include competitive compensation, Health and Wellness programs, Income Protection, Paid Leave and Retirement. More details are available here.

Securing Your Data

Beware of fake employment opportunities using Leidos’ name. Leidos will never ask you to provide payment-related information during any part of the employment application process (i.e., ask you for money), nor will Leidos ever advance money as part of the hiring process (i.e., send you a check or money order before doing any work). Further, Leidos will only communicate with you through emails that are generated by the Leidos.com automated system – never from free commercial services (e.g., Gmail, Yahoo, Hotmail) or via WhatsApp, Telegram, etc. If you received an email purporting to be from Leidos that asks for payment-related information or any other personal information (e.g., about you or your previous employer), and you are concerned about its legitimacy, please make us aware immediately by emailing us at [email protected].

If you believe you are the victim of a scam, contact your local law enforcement and report the incident to the U.S. Federal Trade Commission.

Commitment to Diversity

All qualified applicants will receive consideration for employment without regard to sex, race, ethnicity, age, national origin, citizenship, religion, physical or mental disability, medical condition, genetic information, pregnancy, family structure, marital status, ancestry, domestic partner status, sexual orientation, gender identity or expression, veteran or military status, or any other basis prohibited by law. Leidos will also consider for employment qualified applicants with criminal histories consistent with relevant laws.

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