Administrative Support Specialist

Description

UNLEASH YOUR POTENTIAL 

At Leidos, we deliver innovative solutions through the efforts of our diverse and talented people who are dedicated to our customers’ success. We empower our teams, contribute to our communities, and operate sustainably. Everything we do is built on a commitment to do the right thing for our customers, our people, and our community. Our Mission, Vision, and Values guide the way we do business. 

Are you ready for your next career challenge? 

The Defense Group at Leidos has an exciting opportunity for an experienced Administrative Support Specialist to support a customer within the Department of Defense (DOD) located in the Greater Washington D.C. Metropolitan area. 

THE MISSION

The Defense Group provides a diverse portfolio of systems, solutions, and services covering land, sea, air, space, and cyberspace for customers worldwide. Solutions for Defense include enterprise and mission IT, large-scale intelligence systems, command and control, geospatial and data analytics, cybersecurity, logistics, training, and intelligence analysis and operations support. Our team is solving the world’s toughest security challenges for customers with “can’t fail” missions. To explore and learn more, click here! 

Are you ready to make an impact? Begin your  a flourishing and meaningful career, share your resume with us today! 

THE CHALLENGE:

In this role, you will be imbedded with the customer providing services consisting of but not limited to Personnel Support, Reception and Administrative Support, General Office Administration, Travel Order and Travel Claim Support. As a valued member of the Executive assistance team, you will be supporting the Headquarters element supporting and interfacing with senior executives (SES), senior ranking military officers, and other military and civilian personnel internal and external to the customer’s organization. The successful candidate will have extensive experience operating in a Joint Service Organization providing outstanding customer service and communication skills while interfacing daily with senior executives (SES), senior ranking military officers, and other military and civilian personnel internal and external to the customer’s organization.

Primary Responsibilities

Lead the coordination and processing of  Joint Duty Military Performance Reports, Awards, Pays and Allowances.

Develop correspondence and coordinating with external agencies, such as headquarters, major commands (MAJCOM), agencies within the Pentagon, etc.

Direct and implement completed award “templates” six months in advance of departure date to Deputy Directors and ensure all joint awards are prepared and submitted IAW DoD Awards Manual and customer awards policy letter.

Counterpart to the Executive Assistant supporting the Director and Division Chiefs of the customers organization. 

Assist with preparation of officer and enlisted promotion letters, birthday letters, welcome letters and all other congratulatory letters as requested.  

​Lead and direct all newly arrived and departing personnel (both military and civilian) on the day to day in/out-processed into/from the customers organization, including all management records databases.

Greet visitors and ensure appropriate security and administrative procedures are followed for entering SCIF spaces (SCI and SAP facility); escort visitors as necessary.

Provide a customer service point of contact to answer the door and receive customer support questions at the customer support/receptionist counter/desk.

Support and lead the development, documentation and implementation of procedures, policies and practices to support the efficient execution of all tasks.

Independently prepare various types of correspondence to customers HQ, external agencies, and services per specific HQ and/or external agency correspondence guidelines. Types of correspondence include letters and memorandums regarding special events as deemed necessary by the customer.

Assist with quarterly “All Hands/Awards Ceremonies” in providing room set-up, awards preparation, and clean-up.

Inventory and monitor consumable office supplies; Prepare purchase requests to replenish supplies, as necessary.

Coordinate with GSA and the COR as the single point of contact, to report problems with office furniture and equipment or appropriate office for corrective action and or repair.

Report problems with office furniture and equipment to the COR or appropriate office for corrective action; point of contact for coordination with GSA on office repair issues.

Process travel credit card applications for customer personnel assigned to Washington Headquarters Service and review and submit vouchers within 48 hours of receipt from member submittal.

Conducts himself/herself in a professional manner and a high sense of integrity, working in a stressful and fast-paced environment.

Perform other duties as assigned in support of the customer’s mission

WHAT SETS YOU APART

Must have a Top-Secret Clearance with SCI Eligibility (Adjudicated within the last 3 years).

Minimum 5 years of experience in the DoD sector with a High School Diploma or equivalent.

YOU MIGHT ALSO HAVE:

Extensive experience processing Travel Orders utilizing DTS at elevated roles.

Advanced Defense Travel Course Administrator. 

Certification as a CAP, CAA or CAPM highly desired.

Bachelor’s Degree in a relevant field.

Experience staffing correspondence and coordinating with external agencies, such as headquarters, major commands (MAJCOM), agencies within the Pentagon, etc.

Experience-producing, handling, storing, transmitting, and transporting classified materials, up to and including Top Secret, SAP, and Sensitive Compartmented Information (SCI).

Experience coordinating special events such as partnering sessions, all-hands meetings (all organizational personnel present), office visits, project site visits to include site access approvals and escort duty.

Extensive knowledge and experience supporting Special Access Programs (SAP).

Experience overseeing a records management program, will serve as an alternate to the Executive Assistant supporting the Director and Division Chiefs.

Ability to work independently and be a self-starter, as well as a solid group contributor working in a fast-paced environment

Expert knowledge of Microsoft Office suite tools.

LMS2023

Pay Range:

The Leidos pay range for this job level is a general guideline only and not a guarantee of compensation or salary. Additional factors considered in extending an offer include (but are not limited to) responsibilities of the job, education, experience, knowledge, skills, and abilities, as well as internal equity, alignment with market data, applicable bargaining agreement (if any), or other law.

About Leidos

Leidos is a Fortune 500® technology, engineering, and science solutions and services leader working to solve the world’s toughest challenges in the defense, intelligence, civil, and health markets. The company’s 47,000 employees support vital missions for government and commercial customers. Headquartered in Reston, Virginia, Leidos reported annual revenues of approximately $14.4 billion for the fiscal year ended December 30, 2022.   For more information, visit www.Leidos.com.

Pay and Benefits

Pay and benefits are fundamental to any career decision. That's why we craft compensation packages that reflect the importance of the work we do for our customers. Employment benefits include competitive compensation, Health and Wellness programs, Income Protection, Paid Leave and Retirement. More details are available here.

Securing Your Data

Beware of fake employment opportunities using Leidos’ name. Leidos will never ask you to provide payment-related information during any part of the employment application process (i.e., ask you for money), nor will Leidos ever advance money as part of the hiring process (i.e., send you a check or money order before doing any work). Further, Leidos will only communicate with you through emails that are generated by the Leidos.com automated system – never from free commercial services (e.g., Gmail, Yahoo, Hotmail) or via WhatsApp, Telegram, etc. If you received an email purporting to be from Leidos that asks for payment-related information or any other personal information (e.g., about you or your previous employer), and you are concerned about its legitimacy, please make us aware immediately by emailing us at [email protected].

If you believe you are the victim of a scam, contact your local law enforcement and report the incident to the U.S. Federal Trade Commission.

Commitment to Diversity

All qualified applicants will receive consideration for employment without regard to sex, race, ethnicity, age, national origin, citizenship, religion, physical or mental disability, medical condition, genetic information, pregnancy, family structure, marital status, ancestry, domestic partner status, sexual orientation, gender identity or expression, veteran or military status, or any other basis prohibited by law. Leidos will also consider for employment qualified applicants with criminal histories consistent with relevant laws.