To our valued Leidos candidates:

Coronavirus is on everyone's mind with the effects being felt around the world. The markets are volatile, and we're all concerned for the health and safety of our families, friends, and colleagues. Please know that we're taking all necessary measures to safeguard our employees, customers and the communities in which we live, including following all recommended best practices around social distancing.

With that in mind, in an abundance of caution, we are canceling all face to face career events, such as job fairs and open house events. In the coming days and weeks, we will be hosting career events virtually, using our online chat tools so that we may continue our hiring practice safely and securely. You can find available virtual career events at https://career-events.leidos.com.

We are using telephone meetings and online chats via Brazen to conduct interviews and hiring discussions, and we are offering options for video interviews so that you can have a virtual face to face meeting with your potential new leader. We do not conduct interviews or extend offers via text or chat based social media, such as WhatsApp or MySpace.

Leidos will never ask you to provide payment-related information at any part of the employment application process, nor will Leidos ever advance money as part of the hiring process. And Leidos will communicate with you only through emails that are generated by Leidos.com automated system. If you receive an email purporting to be from Leidos that asks for payment-related information or any other personal information, please report the email to Chris Scalia, Leidos’ Senior Vice President of Talent Acquisition, at [email protected].

As a company, as a country, as a world, we have confronted challenging moments before. We are confident that, guided by our values and the strength of our community as well as the commitment we have to the important work we do each day, we will find our way through this time together. We will do this with the care and concern for one another and the common good that defines. Please keep those impacted by the virus in your thoughts.

Close Window
Join our talent network
Skip to main content

Job #: R-00129998
Location: Morgantown, WV
Category: Administrative
Schedule (FT/PT): Full Time
Travel Required: Yes, 10% of the time
Shift: Day
Remote Type: No Remote
Clearance: None
Referral Eligibility: Ineligible
Group: Health & Civil

This job posting is no longer active.

Share: mail twitter linkedin

Description

Leidos has the opportunity to support Department of Energy (DOE) through the Research Support Services (RSS) contract at the National Energy Technology Laboratory (NETL) in Morgantown, WV.  The team seeks an administrative support professional to provide onsite support to our foreign national scientists and engineers that produce technological solutions for America’s energy challenges. From developing creative innovations and efficient energy systems, to advancing technologies that produce, transport, and utilize hydrogen and other fuels, NETL research is providing breakthroughs and discoveries that support home-grown energy initiatives, stimulate a growing economy, and improve the health, safety, and security of all Americans. Highly skilled professionals at NETL’s three research sites – Albany, Oregon; Morgantown, West Virginia, and Pittsburgh, Pennsylvania – conduct a broad range of research activities that support DOE’s mission to advance the national, economic, and energy security of the United States.

The Administrative Assistant Foreign National (FN) Host is responsible for providing administrative support to wide range of tasks within the RSS contract work. The FN Host will be responsible for all FN assignees and visitors and will be responsible for completing the necessary discovery, due diligence, and documentation related to request FN access to the NETL labs and locations.  The FN Host is responsible for the FNs activities while on site.   

Location: This role will be 100% onsite at the NETL campus in Morgantown, WV.

If this sounds like the kind of environment where you can thrive, keep reading!

Primary Responsibilities, duties include but not limited to:

  • Provide broad-based Administrative Support for processing paperwork related to the on-boarding of foreign national employees and subcontractors for the RSS Contract under the U.S. Department of Energy/National Energy Technology Laboratory (DOE/NETL).  This will encompass the Albany, Oregon, Morgantown, West Virginia and the Pittsburgh, Pennsylvania NETL sites. The foreign national on-boarding process is highly detailed and requires good communication skills and close collaboration with Research Project Managers and their Assistants, as well as with the Federal client. This process will require protection of personal identifiable information (PII) that is provided by the foreign national for use during the process
  • Be aware of FN on-site presence/absence
  • Make contact with hosted FN personnel on a regular basis
  • Regularly monitor FN for performance aligning with the FN access package
  • Maintain documentation of daily activities, including interactions with FNs each day
  • Maintain documentation of approved work packages for each FN
  • Maintain knowledge of any restricted areas on the site where FN personnel are not permitted
  • Coordinate updates of FN packages with technical staff and Foreign National Program assistants
  • Maintain positive rapport with NETL security team and Foreign National Program staff
  • Maintain contact with FN supervisor and technical colleagues
  • Renewals of FN access packages
  • Scheduling of FN’s time on site
  • Enter Rights in Data requests and Notice of Intents for presentations, manuscripts, presentations, and posters
  • Onboarding and offboarding of staff
  • Support for Shipping and Receiving
  • Support for Property (tagging and audit information)

Required Education, Experience & Other:

  • High school diploma with 3+ years of applicable experience
  • Proficient in Microsoft applications such as Word, Excel, Outlook, Power Point (create and edit), Adobe, Internet Explorer, and Sharepoint
  • Ability to learn and work with many different programs and databases
  • Ability to work independently and as part of a team
  • Ability to effectively communicate via phone and email ensuring that all Administrative Assistant duties are completed accurately and delivered with high quality and in a timely manner
  • Effective verbal and written communication skills
  • Exceptional time management and problem-solving skills
  • Must be able to meet the requirements for gaining access to work on the NETL campus
  • U.S. Citizen

Preferred Qualifications:

  • Associates degree or higher
  • Experience with programs such as Cognos Analytics, Costpoint, Services Purchase Orders (SPO), and Non-Purchase Order (NPO)
  • Prior experience with purchasing and/or excel

Salary Range for this position: $60K to $65K

Original Posting Date:

2024-02-28

While subject to change based on business needs, Leidos reasonably anticipates that this job requisition will remain open for at least 3 days with an anticipated close date of no earlier than 3 days after the original posting date as listed above.

Pay Range:

Pay Range $38,350.00 - $69,325.00

The Leidos pay range for this job level is a general guideline only and not a guarantee of compensation or salary. Additional factors considered in extending an offer include (but are not limited to) responsibilities of the job, education, experience, knowledge, skills, and abilities, as well as internal equity, alignment with market data, applicable bargaining agreement (if any), or other law.

About Leidos

Leidos is a Fortune 500® innovation company rapidly addressing the world’s most vexing challenges in national security and health. The company's global workforce of 47,000 collaborates to create smarter technology solutions for customers in heavily regulated industries. Headquartered in Reston, Virginia, Leidos reported annual revenues of approximately $15.4 billion for the fiscal year ended December 29, 2023.  For more information, visit www.Leidos.com.

Pay and Benefits

Pay and benefits are fundamental to any career decision. That's why we craft compensation packages that reflect the importance of the work we do for our customers. Employment benefits include competitive compensation, Health and Wellness programs, Income Protection, Paid Leave and Retirement. More details are available here.

Securing Your Data

Beware of fake employment opportunities using Leidos’ name. Leidos will never ask you to provide payment-related information during any part of the employment application process (i.e., ask you for money), nor will Leidos ever advance money as part of the hiring process (i.e., send you a check or money order before doing any work). Further, Leidos will only communicate with you through emails that are generated by the Leidos.com automated system – never from free commercial services (e.g., Gmail, Yahoo, Hotmail) or via WhatsApp, Telegram, etc. If you received an email purporting to be from Leidos that asks for payment-related information or any other personal information (e.g., about you or your previous employer), and you are concerned about its legitimacy, please make us aware immediately by emailing us at [email protected].

If you believe you are the victim of a scam, contact your local law enforcement and report the incident to the U.S. Federal Trade Commission.

Commitment to Diversity

All qualified applicants will receive consideration for employment without regard to sex, race, ethnicity, age, national origin, citizenship, religion, physical or mental disability, medical condition, genetic information, pregnancy, family structure, marital status, ancestry, domestic partner status, sexual orientation, gender identity or expression, veteran or military status, or any other basis prohibited by law. Leidos will also consider for employment qualified applicants with criminal histories consistent with relevant laws.

This job posting is no longer active.

Talent Community

Join our Talent Community to create a profile, enabling a streamlined application process and to help our recruiters better understand your areas of expertise and interest.

Join our Talent Community