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Job #: TR-663036
Location: WASHINGTON, DC
Category: Administrative
Schedule (FT/PT): Full time
Travel Required: No
Shift: Day
Potential for Telework: No
Clearance Required: Public Trust
Referral Eligibility: No
Group: Civil

Job Description:
The NISC III program within the Leidos Civil Group is seeking a Business Process Analysis Support Staff Member to (under general guidance) coordinate and/or perform varied administrative tasks utilizing a broad understanding of how administrative assignments contribute to organizational activities. These tasks and/or interactions to accomplish tasks are sometimes sensitive and involve direct contact and/or coordination with executive level personnel and their staffs of the FAA customer.In this role, you will provide support to Leidos and FAA staff in managing and overseeing the timely execution of internal and external tasks for the customer.This position will serve as principal administrative contact and liaison for the executive office and will require a high degree of professionalism.Specific duties for the role include:Greet visitors, answer phones and route to appropriate personnel or record and deliver timely messages. Model highest standards of customer service in all interactions.Manage complex calendars and arrange meetings and appointments Prepare executive level travel arrangements to include mode, lodging, and transportation and prepare travel vouchers upon returnReceive, screen, and accept appointments on behalf of executives using independent judgement of the importance of the meeting and availability of all required. Maintain calendar and monitor daily and long-term schedules of executive office commitmentsEstablish and/or utilize control procedures to maintain status of actions and to ensuring deadlines are metIndependently review correspondence for grammar, punctuation, format, and content for executive level signaturePerform administrative tasks for projects and other special assignmentsMake recommendations for format and display of data in support of assigned tasks and/or to improve work processesCollaborate with executives to create and maintain executive office standard operating procedures and shared drive electronic filing systemOrganize complex meetings both internally and externally: schedule, reserve conference facilities/rooms, document attendance, and distribute associated meeting materials Prepare and distribute read-ahead materials and agendas for meetings; Compile daily briefing books, to include proofreading, printing, and modifying individual documents as needed and directedApply experience and knowledge of office automation and software programs to prepare, track, and route correspondence and reportsPerform functions associated with time and attendanceSetup and maintain audio/visual equipment for telecoms and VTC meetingsCoordinate technology and equipment needs for the customer.Ensure office equipment and other automation requirements are in working orderPerform routine office duties to include maintaining supplies, managing a records database, and filing system
Typical education and experience:Typically requires a high school diploma and five or more years of experience providing executive level assistance to senior level management.QualificationsAbility to prioritize and accomplish multiple and varying assigned administrative tasks under established timeframes, with limited directionSkilled in analyzing administrative functions and work processes to make or develop new, or revise current administrative processes Ability to effectively work across teams to achieve projects completion within timelinesAdvanced Microsoft Office skills and the ability to become familiar with firm-specific programs and softwareStrong written and oral communication skillsExceptional interpersonal skills with experience providing complex administrative support in a high-profile environment with tact and diplomacyExperience effectively managing various projects with multiple deadlinesStrong organizational, project management and problem-solving skills with impeccable multi-tasking abilities

External Referral Bonus:
No

Potential for Telework:
No

Clearance Level Required:
Public Trust

Travel:
No

Scheduled Weekly Hours:
40

Shift:
Day

Requisition Category:
Professional

Job Family:
Administrative

1000

Civil
Leidos is a Fortune 500® information technology, engineering, and science solutions and services leader working to solve the world’s toughest challenges in the defense, intelligence, homeland security, civil, and health markets. The company’s 31,000 employees support vital missions for government and commercial customers. Headquartered in Reston, Virginia, Leidos reported annual revenues of approximately $10.17 billion for the fiscal year ended December 29, 2017. (NYSE: LDOS) All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.

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