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Job #: R-00001746
Location: Pittsburgh, PA
Category: Administrative
Schedule (FT/PT): Full time
Travel Required: No
Shift: Day
Potential for Telework: No
Clearance Required: None
Referral Eligibility: Ineligible
Group: Civil

Job Description:

No two career paths will ever look the same. At Leidos, we know the most talented and diverse IT and engineering professionals will always have a multitude of career choices; your time at Leidos will be a wise investment in your career and in yourself. We welcome your perspective and ideas, in order to foster collaboration and deliver world-class solutions. We look for solutions that not only transform businesses, but change the world.

Our Civil business is helping to modernize and manage infrastructure, systems and controls, and cybersecurity for civilian agencies and commercial clients around the globe. With core competencies in information technology, energy and environment, complex logistics, and specialized engineering, we solve technical challenges and implement newfound efficiencies on a number of programs!

Protect yourself and your family, with the benefits of working for a world-class employer. When you join Leidos, you join a Fortune 500 company and one of Ethisphere Institute's "World's Most Ethical Companies"

Leidos...We strive to make the complex clear

Leidos is seeking an Activity Manager for our Morgantown, WV; Albany, OR; Pittsburgh, PA locations.

Responsibilities:
  • The Activity Manager will be responsible for broad-based administrative support directly supporting the Office of Science and Technology Career Management's post-secondary educational outreach programs
  • A ssist S&TCM in monitoring the educational outreach program collaborations to ensure they are following NETL Research Associates' policies and meet NETL requirements for sound fiscal management
  • P rovide administrative support to the expansion of additional educational programs and support the development of processes and tools to assist mentors in providing a more effective program
  • This position requires good problem-solving skills on complex policy issues such as: changing immigration laws, NETL/DOE policy, and requirements that outside organizations may have relevant to the Graduate Education Programs
  • The Activity Manager will meet regularly, but at a minimum of once monthly with the client and project controller to discuss tasks and funding
  • Support/coordinate work efforts involving the Graduate Education Programs such as:
  • Research Associate onboarding, term, and extension administrative process
  • Administratively monitor and track appointments;
  • Coordinate with and assisting mentors and research associates
  • Prepare obligation and de-obligation funding documentation for the Federal staff's review and approval
  • Prepare documentation for a period of performance change for review and approval by Graduate Education Program Manager
  • Input, update, and monitor the accuracy of Research Associate Dashboard (RAD)
  • Assist with improvements to the Graduate Education Programs' foreign national process
  • Assist with documentation of expenditures, stranded funds, account balances, funding resolutions between financial departments, etc. for Federal staffs' review and approval
  • Maintain accurate, up-to-date, and complete research associate digital and hard copy records/files
  • Support/coordinate the generation of paperwork necessary to successfully manage the Graduate Education Program including helping to resolve issues with visas, improving and tracking the foreign national process for research associates
  • Route foreign national paperwork for federal personnel signatures when requested
  • Assist with the maintenance of an EDX site to increase communications with the foreign national research associates
  • Respond to data calls by gathering materials and information for the Graduate Education Program Manager to review, approve, and disseminate
  • When requested by the Graduate Education Program Manager, participate in outreach activities that are directly related to the goals of S&T Career Management;
  • Suggest improvements to the administrative processes for the various Graduate Education Programs;
  • Assist with maintenance of training tools and informational content to assist mentors (e.g. process, procedures, and FAQ cheat sheets) and research associates, for the Graduate Education Program SharePoint site and external NETL website.


Required Qualifications:
  • 5 years prior relevant experience
  • A strong sense of customer service and the commitment to delivering/maintaining finalized products to the client, coupled with the ability to delegate tasks to meet the client's objective.
  • Strong written and oral skills are required. The Activity Manager will be expected to communicate effectively with a variety of stakeholders.
  • Experience reviewing financial documents.
  • To gather, review, and adapt processes and make recommendations to client based on data.
  • Maintain several live sets of data with accuracy that are readily viewable by stakeholders.
  • The ability to prioritize tasks by understanding the different variables that impact the activity.


Desired Qualifications:
  • A working knowledge of current NETL policies and the ability to apply those policies to daily practice.


External Referral Bonus:
Ineligible

Potential for Telework:
No

Clearance Level Required:
None

Travel:
No

Scheduled Weekly Hours:
40

Shift:
Day

Requisition Category:
Professional

Job Family:
Administrative

2000

Civil
Leidos is a Fortune 500® information technology, engineering, and science solutions and services leader working to solve the world’s toughest challenges in the defense, intelligence, homeland security, civil, and health markets. The company’s 31,000 employees support vital missions for government and commercial customers. Headquartered in Reston, Virginia, Leidos reported annual revenues of approximately $10.17 billion for the fiscal year ended December 29, 2017. (NYSE: LDOS) All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.

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