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LRST is seeking an Education Outreach Specialist to support U.S. Department of Energy clients. This individual will demonstrate experience working within a team to organize, develop and complete regular assignments relating to educational programs in a timely fashion. Work will involve regular interface with Oak Ridge Institute for Science & Education (ORISE) participants as well as with other research internship and fellowship participants.
In this capacity, the successful candidate will work in close collaboration with the National Energy Technology Laboratory (NETL) researchers, research managers, financial staffers and LRST team members to organize, develop and provide logistical support to the educational programs as directed by our client.
Additional responsibilities may be tasked to the successful candidate including support to some clerical, scheduling and/or expediting efforts as is occasionally necessary to support other projects within the LRST work scope(s) for NETL.
The responsibilities will include, items such as, but not limited to the following:
- Support/coordinate work efforts involving the two (2) primary Educational Outreach Programs which include the Oak Ridge Institute for Science & Education (ORISE) & Mickey Leland Energy Fellowship (MLEF)
- Support is required on-site at NETL Morgantown.
- The staffer will coordinate regularly with senior staffers in both NETL-Pittsburgh & NETL-Albany.
- Administering, managing, and tracking research associate appointments;
- Identify new intern programs in which NETL would serve as a host site;
- Maintain financial reports documenting expenditures, stranded funds, account balances, etc.
- Plan for and perform "onboarding" orientation to summer research associates to ensure that proper security and training requirements are followed as well as "off boarding" to close out accounts.
- Supporting/coordinating the generation of all applicable paperwork necessary to successfully manage the Educational Outreach Program including helping to resolve issues with visas, in the case of FNs.
- Coordinate group activities and team building exercises (e.g. "Lunch and Learn", inviting guest speakers, etc.).
- Preparing documentation of educational activities including articles for DOE, NETL, and ORD publications and multimedia.
- Support the execution of a summer symposium of research associates
- Documenting research associate presentations
- Planning and hosting tours for visiting research associates when needed
- Continue to enhance and improve educational outreach opportunities
- Continue to communicate with exiting research associates to obtain information about their experience with the intern programs and how the experience benefited their careers. (Information will be limited to voluntary responses from the research associates with the goal of establishing an alumni association for continued periodic information gathering).
- Support/coordinate new program for Computational Science Graduate Fellowships. NETL will serve as a host lab for this Fellowship and it is anticipated that 1-5 Fellowships/year may be available to student researchers.
- Support/coordinate new program(s) such as the Office of Science Graduate Student Research program (or comparable program[s]). The program support will consist of similar work efforts common to both the ORISE and Mickey Leland programs.
- Maintain and update training tools and informational content to assist mentors (e.g. process, procedures and FAQ cheat sheets) suitable for posting on a website.
- Three (3) to seven (7) years of experience in administrative, public relations, educational programs or a related field.
- Excellent time management, communication - verbal and written, organizational, and problem-solving skills.
- Experience writing and editing informational materials including processes and procedures.
- Ability to build, motivate, and work within a team to accomplish project goals while organizing and prioritizing workload.
- Ability to prioritize, manage multiple tasks, and deliver results under regular deadlines. Keen attention to detail is necessary.
- Ability to confirm accurate data entry & file maintenance in a fast pace work environment.
- Self-starter who takes initiative and is able to work independently.
- Strong work ethic to add value to work products is necessary.
- Proficiency in Microsoft Office; familiarity with graphic programs would be considered a plus.
- Knowledge of NETL-Morgantown operations including practices and procedures.