The Government requires a DoD Administrative Support Specialist at Aberdeen Proving Ground, Maryland. The DoD Administrative Support Specialist will perform a variety of duties primarily in support of the CECOM (Communications-Electronics Command) ILSC (Integrated Logistics Support Center) Field Support Directorate (FSD) and its subordinate Divisions, but may assist other Directorates in ILSC.
Creates and processes Permanent Change of Station (PCS) orders for CONUS and OCONUS PSC action of employees IAW the Joint Travel Regulation (JTR) and other applicable DoD regulations. Collects employee data to support PCS order estimates. Works with G8 personnel to ensure proper accounting codes and cost estimates. Reviews and processes PCS related travel vouchers IAW the JTR and applicable DoD regulations. Processes and reviews foreign entitlements IAW the JTR and Department of State Standardized Regulations (DSSR) and other applicable DoD regulations. Reviews and processes DoD National Relocation Program (DNRP) documents such as home sale and property management of assigned employees. Assists employees on PCS, DNRP, and overseas tour entitlement related questions. Develops and maintains an employee database on Excel and Microsoft SharePoint to track the PSC operations and employee status, current location, future locations, and report dates, as well intermediate dates to track and be aware of the status of orders. Briefs leadership on status and issues, and provides expert consulting services reference entitlements. Time keeper assistance, reviews and processes time and attendance in DoD Automated Time and Attendance and Production System (ATAAPS) for assigned personnel. Prepares and maintain personnel files and records in compliance with records management requirements. Reviews, processes, and tracks claims for reimbursement of expenditures for those on official business. Creates and processes commercial carrier shipping documentation as required. Functions as alternate Deployment Coordinator. I nterpret regulatory guidance and conduct independent research on issues as they arise. Research complex PCS questions and provide accurate information about entitlements.
Bachelor's degree preferred, directly related experience may be substituted in lieu of degree.
1 - 2 years of related experience required.
Candidate must have an active Secret clearance.
Proficient in Adobe Acrobat DC, Microsoft Word, PowerPoint, and Excel.
Familiarity with the JTR, DSSR, and Departed of the Army (DA) as well as the DoD publication system is required.
Familiarity with and understanding of: Federal travel regulations, ATAAPS time keeping system, DTS, Federal file systems
Must have excellent Verbal and written communication and presentation skills
Basic Knowledge of Microsoft Sharepoint