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Job #: R-00007494
Location: Bethesda, MD
Category: Administrative
Schedule (FT/PT): Full time
Travel Required: Yes, 10% of the time
Shift: Day
Potential for Telework: No
Clearance Required: None
Referral Eligibility: Eligible
Group: Defense

Job Description:

Leidos currently has an immediate opening for an Office Administrator, supporting multiple US Navy programs located at a US Government site in Bethesda, MD. Leidos' High Fidelity Simulation Business Area is responsible for architecting and implementing large-scale System of Systems solutions in support of world class simulation, training, and analysis products for the US Navy. We are looking for an energetic, motivated, independent, self-starter for a challenging position supporting programs that develop and produce state of the art training and tactical decision aids systems. This position requires US citizenship and the ability to obtain a DoD Secret security clearance.

Job Description:

Candidate will be a member of the administrative team at a US Government development and production facility in Bethesda, MD. Candidate will interact with US Government personnel on a daily basis. Candidate will perform office administrator duties including, but not limited to:
  • Support the operations of the off-site High Fidelity Simulation business area office and lab spaces under supervisor direction.
  • Perform equipment audits, process material transfer forms, assist in property sighting audits, trace missing equipment, and maintain property records, per existing procedures.
  • Participate in government/contractor facilities planning activities, organize office moves, equipment transfers, and facilities upgrades. Schedule and coordinate facility maintenance visits and organize/perform escort duties. Maintain office configuration records.
  • Act as primary liaison with corporate level administration and support functions (i.e. Human Resources). Route administrative, support function, training, and performance review e-mails appropriately. Respond as required.
  • Enter purchase requests, verifying budget availability and charge numbers, per existing procedures. Purchase minor items using a company credit card. Maintain purchasing records.
  • Assist with goods receipt and maintenance of the purchasing and inventory databases and records. Update goods receipt dates when vendors miss their delivery dates.
  • Re-route bills and invoices that fall out of the normal processing channels.
  • Serve as assistant and backup for checking weekly timesheets against available charge numbers.
  • Maintain e-mail distribution lists for the organization.
  • Prepare and ship overnight packages.
  • Determine, order, receive and stock office supplies.

Education and Experience:

  • High School diploma and a minimum of 2+ years of directly related experience required. Bachelors degree is preferred.
  • Ability to obtain and maintain and Secret Security Clearance
  • Active Secret Security clearance is highly preferred

Required Experience and Skills:
  • Must demonstrate a general commitment to excellence, a dedication to producing quality work results, and an ability to learn and apply new skills.
  • Be a flexible, positive and energetic team player, and be able to work in a fast paced environment and adapt to changes tasking,
  • Be courteous and professional when interacting with colleagues and customers
  • Be able to multi-task, change gears quickly, and immediate execute emergency requests
  • Be able to communicate clearly (both orally and in writing)
  • Demonstrate a solid ability to identify and solve problems, plan and prioritize personal tasking, and effectively communicate verbally and in writing
  • Demonstrate attention to detail in writing (i.e. accuracy in spelling, grammar, punctuation, document editing, proofreading, checking data submissions, and understanding content)
  • Demonstrate attention to detail in mathematics (i.e. checking data submissions, understanding/validating materials and services quotes, correct entry of purchase requests, validating budgets against purchases)
  • Be able to work independently and successfully in a team environment, supporting a staff of 70+ personnel
  • Be knowledgeable of the MS Office Suite with demonstrated proficiencies in Outlook, Word, Excel, and PowerPoint

Leidos is a Fortune 500® information technology, engineering, and science solutions and services leader working to solve the world’s toughest challenges in the defense, intelligence, homeland security, civil, and health markets. The company’s 31,000 employees support vital missions for government and commercial customers. Headquartered in Reston, Virginia, Leidos reported annual revenues of approximately $10.17 billion for the fiscal year ended December 29, 2017. (NYSE: LDOS) All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.

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