The Federal Health Operation has an opening for a Financial Analyst/Business Operations Lead located at Ft. Detrick, MD. Position is with the Enterprise Information Technology (IT) Project Management Office (PMO), supporting medical research. Candidate will work for the Leidos Project Manager but is expected to work independently and accomplish assignments without much direction.
The Financial Analyst/Operations Lead fills a primary support contracting role and is authorized to receive access to all Government databases where contractors are permitted. This could include, but not limited to Defense Medical Logistics Standard Support (DMLSS), web based online ordering platform, Invoice, Receipt, Acceptance and Property Transfer (iRAPT), General Fund Enterprise Business System (GFEBS), Information Technology Approval System (ITAS), and Livelink for the Request for Service Contract Approval (RSCA) process. The Business Analyst/Operations Lead will not execute inherently governmental functions with this access, but will support the PM's mission. Support business operations include budget, contracting, procurement, and other business operations support activities. Work involves providing support for budget planning, formulation, and execution; preparing logistics and manpower analysis; responding to business related taskers; providing reports, briefings, and recommendations as required for comprehensive project support. Project support activities include: resource allocation; supporting PMO with procurement and contracting activities and actions; supporting Product Leads regarding cost/schedule reports; reviewing/writing documented plans and procedures pertaining to Business Operations. Other responsibilities include acting as the project's business, contracting, and resource management liaison with USAMRMC Headquarters Offices and Major Subordinate Units, as well as, various contractors and vendors.
- Project Analysis and Planning Support: Support business operations to include project planning, preparation and analysis. Provide reports, briefings and recommendations concerning Project business related activity. Support the PM in all external Programmatic reporting activity and taskers to meet DoD Acquisition reporting requirements. Assist the PM in meeting higher order programmatic milestones and obtaining certifications by ensuring all contracts and budgets are up-to-date, ITAS waivers and RSCAs are acquired and that Project information in the Army Portfolio Management System (APMS) is up-to-date.
- Financial/Budget: Perform formulation, execution, and/or analysis of the Project budget and funding requirements. Prepare and review budget estimates and spend plans. Track budget execution, obligation , commitment, and disbursement rates of Project funds.
- Contracting: Support the Government PM and COR in all external Governance activities by identifying, developing, and maintaining required documentation (to include annual budget, manpower tasker, contracts, contractual records, COR binders, internal and external budget trackers). Facilitate and monitor service and materiel contract budgets, reconcile invoices, prepare and review contractual records and relevant justification memoranda.
- Procurement: Support Project acquisition activity by initiating, processing and tracking purchase requests and contract modifications. Initiate external procurement package approvals. Coordinate with personnel, to ensure procurement goals and schedules are met.
- Consultation / Liaison: Support internal / external customers throughout the Command. Support project space/facilities reporting, logistics support, and other administrative areas. Assemble and respond to HQ Tasker s, and perform other duties as assigned.
Additional Specific Duties :
Budget Planning: Annual budget and out year budget planning; Develop project spend plan and PR submission timeline for Product Leads
Budget Formulation: Annual budget formulation; develop out year budget estimates
Budget Execution: Initiate actions and maintain records; monitor commitments, obligations, and expenditures to ensure project meets proper allocations. Follow the approved spend plan and adhere to deadlines.
Generate and initiate required contracting documents (RSCAs, Modifications, AT/OPSEC, ITAS Waivers, FSA, ISSA, Determination and Findings (D&F), etc.)
Support the PM in all external Programmatic reporting activity and taskers to meet DoD Acquisition reporting requirements.
Maintain procurement files, to include Purchase Request (PR) packets, supporting documentation, funding spreadsheets and other procurement records
Support PLs with assembly of PR packets for government approval; initiate and track PRs through purchase or contract award and payment
Daily business communications involving HQ RM, USAMMRAA, IMO and various vendors
Provide supply and equipment services to the Primary Hand Receipt Holder/Equipment Custodian utilizing various systems per USAMRMC Headquarters and DoD policy.
Capability Integrated Master Plan (CIMP): Bi-annually coordinate input and updates
In-Progress Review (IPR): Update Business Operations IPR slides, attend monthly meeting
Business Reviews (BR): Update Business Operations supporting documentation, prepare slides, generate minutes, and conduct monthly meeting
Functional area documentation: Business Operations Standing Operation Procedures (SOPs), Work Instructions (WIs), Reports, Presentations
Provide responses to business related taskers as requested by government
Collaborate with other HQ Offices/Commands to include Manpower, Contracting, Logistics, HQ Research Management, Information Management Office, etc.
Collaborate with Admin Assistant to maintain office equipment, supplies and facility safety
- Bachelor's degree in Business Administration from an accredited university.
- 8 - 12 years of prior relevant experience or Masters with 6 - 10 years of prior relevant experience.
- Excellent written English and interpersonal communication skills.
- Proficient with Microsoft Office Suite.
- Knowledge of complex office procedures and practices relating to position.
- Ability to work effectively in collaboration with others.
- Ability to work independently following a brief period of specific training.
- Must successfully complete and maintain a favorable background investigation.
- Must be a U.S. citizen
- Understand the DoD Acquisition Process; Acquisition Level II (preferred)
- Expertise in DoD Planning, Programming, Budgeting, and Execution System (PPBE), DoD Financial Management Support, as well as the DoD/Army/MEDCOM Acquisition policies and regulations to ensure program objectives are met.
- Working knowledge of Army, DOD, USAMRMC budget and procurement processes and regulations.
- Must take initiative, work independently, and perform tasks with minimal direction.
- Experience with the General Fund Enterprise Business System (GFEBS) (preferred)
- Experience with the Federal Acquisition Regulations (FAR)
- Experience with the Computer Hardware Enterprise Software and Solutions (CHESS) and Improved Target Acquisition System (ITAS) procurement systems.