This position is in support of the United States Attorney's Office in Portland, OR, at 1000 SW 3rd Ave. The estimated length of this assignment is expected to be through November 30, 2019 with the potential SIX (6) one year extension(s). The Employee will provide a variety of direct legal support assistance services to service the AUSA staff.
Typical assignments include the following but not limited to:
- Examines, prepares and processes a variety of technical legal documents which are characteristically voluminous and complex in format. Reviews incoming material and independently determines the need for assembly and preparation of a variety of legal documents, e.g., complaints, motions, orders, answers, pleadings, and subpoenas. Obtains needed information from files, law enforcement agencies, or other sources, and submits completed legal documents to the appropriate AUSA. In limited preparation of documents, considers the nature and the status of the cases involved. With limited instructions from the AUSA, prepares such legal actions as complaints, discovery requests, responses to interrogatories and requests for production of documents, deposition notices, and consent decrees, among others. Completes variable aspects of recurring legal documents in conformance with the rules governing their style and format.
- Provides assistance to attorneys in trial preparation by performing duties such as independently compiling trial notebooks, assembling jury instructions or proposed findings of fact and conclusion of law, and compiling witness and exhibit lists. Coordinates with the victim/witness specialist to ensure adherence to current Departmental guidelines relating to victims' rights and services responsibilities. Notifies appropriate individuals of victim/witness issues.
- Using original and online legal resources, verifies citations and statutory references contained in legal documents. Ensures citations are complete and consistent with source material.
- Develops tables of contents and indices to briefs in accordance with established format. Lists cited cases, opinions and miscellaneous references in briefs.
- Composes original letters that do not require legal interpretations, but do require a good working knowledge of federal civil procedures and specialized terminology, e.g., transmittal of pleadings, requests for extensions of time in certain cases, advising of actions taken or developments in cases referred by other federal departments and notices to attorneys.
- Provides a variety of direct clerical and administrative support assistance services to serviced AUSA staff.
- Receives visitors and telephone callers. Furnishes requested information concerning pending and closed matters and cases, functions and general procedures of the office. Determines which matters should be referred to the AUSA and the urgency of the matter.
- Establishes and maintains a variety of files. Searches legal reference files for information needed by AUSAs in conducting interviews and preparing correspondence.
- Performs docketing duties such as opening, updating and closing cases through use of the automated case tracking system. As necessary, searches database for required info1mation. Enters information into various databases and monitors for continued necessity.
- Maintains calendar of assigned active cases. Tracks filing, hearing, and trial dates, and scheduling conferences and interviews. Develops and maintains suspense system for ongoing cases. Maintains calendar(s) of the AUSA(s), scheduling appointments, interviews, and conferences, and provides reminders of commitments and court appearances.
- Produces a variety of written documents and materials utilizing a wide range of office software applications. For example, assignments may include integrating output from different software types, e.g., tables produced by database applications and charts and graphs produced by electronic spreadsheet applications, into word processing or desktop publishing text. Products include complicated tables, graphs and charts which may be incorporated into legal documents or courtroom presentations. Ensures proper format, spelling, punctuation, capitalization, and grammar.
- Performs other miscellaneous tasks.
- Proven excellent written and oral communication skills.
- Paralegal Certificate.
- At least ONE (1) year of litigation paralegal experience.
- Must have basic legal knowledge, including knowledge of standard legal citation system sufficient to perform basic legal research.
- Thorough knowledge of legal research tools such as LEXIS and WestLaw.
- Should have hands-on familiarity with a variety of computer applications, including word processing, database, spreadsheet, imaging, and telecommunications.
- Proficient in Microsoft Office software programs (i.e., Word, Excel, Outlook, MS Access or other data bases), Word Perfect and Adobe Acrobat Professional o, ORr similar applications.
- Role also requires basic familiarity with ESI tools and knowledge of e-discovery procedures and resources.
- Ability to consistently deliver highest quality of work under extreme pressure will be very important.
- Demonstrated ability to review a wide variety of documents, both legal and non-legal documents, including Motions and briefs, and a variety of legal correspondence.
- Attention to detail.
- Some walking, standing, bending and carrying of small office items
- Ability to obtain a security clearance.
- Must be a U.S. Citizen.
- Experience working in a Government and/or Litigation Support environment in conjunction with basic qualifications, preferred.
- Automated litigation support experience (i.e. Concordance, Summation, iConnect, CaseMap, TimeMap. Sanction, etc...), valued.
- Trial experience helpful.
- Experience with civil cases.
- Experience with organization and management of a large volume of documents.
- Current or active clearance.