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Job #: R-00012883
Location: Arlington, VA
Category: Administrative
Schedule (FT/PT): Full time
Travel Required: Yes, 10% of the time
Shift: Day
Potential for Telework: No
Clearance Required: Secret
Referral Eligibility: Ineligible
Group: Civil

Job Description:

The Administrative Assistance will manage activities contributing to the successful day to day functions and administrative needs of the Program Management team.

This position requires an experienced person with demonstrated office management expertise, superior professional demeanor, and the ability to learn and accomplish a wide variety of day-to-day responsibilities that will ensure the program success. Assuring a steady completion of workload in a timely manner is key to success in this position. Key attributes include initiative as well as critical thinking to identify and prioritize actions to assist the Program Managers and team to be successful in achieving program goals.

Primary Responsibilities
Coordinate program office management activities including program managers' schedules, meetings, correspondence, travel arrangements, records management, and other office duties as assigned.
Communicate effectively to internal and external program partners in writing, on the phone, and in person to assist the Program Management team in accomplishing program related decisions.
Prepare and distribute office correspondence, briefings, visit requests, reports as needed and other office documents as required.
Coordinate on-boarding/off-boarding of staff.
Assume responsibility for maintenance of office equipment, including computers, copy machines and fax machines
Maintain office supplies by checking inventory and ordering items
Respond to questions and requests for information
Answer incoming calls and assume other administrative duties when needed
Provide general support to visitors
Manage calendar for Program Managers.
Plan meetings and take minutes as appropriate
Assist in the preparation of regularly scheduled reports
Submit and reconcile expense reports
Create and develop visual presentations

Provide support for CDRL's (review, posting, etc.)

Other duties as assigned

REQUIREMENTS:

• Ability to obtain a Secret clearance
• Minimum of 4 years of administrative experience.
• Skills in independently resolving issues in a manner that promotes program goals.
• Demonstrated persistence in following-through on action items and open issues to full closure.
• Proficiency in the Microsoft Office suite with particular emphasis on word processing, presentation and spreadsheet applications (MS Word, MS PowerPoint, MS Excel and SharePoint).
• Excellent written and verbal communication skills.
• Detail oriented and comfortable working in a fast-paced office environment
• Working knowledge of office equipment, like printers and fax machines
• Skills in independently resolving issues in a manner that promotes program goals.

EDUCATION & EXPERIENCE: Typically requires high school diploma or equivalent and 3 - 5 years of prior relevant experience.

Leidos is a Fortune 500® information technology, engineering, and science solutions and services leader working to solve the world's toughest challenges in the defense, intelligence, homeland security, civil, and health markets. The company's 32,000 employees support vital missions for government and commercial customers. Headquartered in Reston, Virginia, Leidos reported annual revenues of approximately $10.19 billion for the fiscal year ended December 28, 2018. For more information, visit www.Leidos.com .

Pay and benefits are fundamental to any career decision. That's why we craft compensation packages that reflect the importance of the work we do for our customers. Employment benefits include competitive compensation, Health and Wellness programs, Income Protection, Paid Leave and Retirement. More details are available here .

Leidos will never ask you to provide payment-related information at any part of the employment application process. And Leidos will communicate with you only through emails that are sent from a Leidos.com email address. If you receive an email purporting to be from Leidos that asks for payment-related information or any other personal information, please report the email to spam.leidos@leidos.com .

All qualified applicants will receive consideration for employment without regard to sex, race, ethnicity, age, national origin, citizenship, religion, physical or mental disability, medical condition, genetic information, pregnancy, family structure, marital status, ancestry, domestic partner status, sexual orientation, gender identity or expression, veteran or military status, or any other basis prohibited by law. Leidos will also consider for employment qualified applicants with criminal histories consistent with relevant laws.

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