This position is in support of the United States Attorney's Office in Houston, TX,at 1000 Louisiana. The estimated length of this assignment is expected to be through May 31, 2020 with the potential for SIX (6) one year extension(s). The Employee will provide a variety of direct legal support assistance services to service the AUSA staff.
Employee will perform the following tasks, but not limited to:
- Examines, prepares and processes a variety of technical legal documents which are characteristically voluminous and complex in format. Reviews incoming material and independently determine the need for assembly and preparation of a variety of legal documents, e.g., complaints, motions, orders, answers, pleadings, and subpoenas.
- Obtains needed information from files, law enforcement agencies, or other sources, and submits completed legal documents to the appropriate AUSA or, in limited cases, directly to the court. In preparation of documents, considers the nature and the status of the case involved. With limited instructions from the AUSA, prepares such legal actions as indictments, criminal complaints, search warrants, judgments, applications, notices, affidavits, summonses, grand jury subpoenas, rules to show cause, proofs of claim, and satisfaction of judgment. Completes variable aspects of recurring legal documents in conformance with the rules governing their style and format.
- Provides assistance to attorneys in trial preparation by performing duties such as independently compiling trial notebooks, assembling jury instructions, and compiling witness and exhibit lists. Coordinates with the victim/witness specialist to ensure adherence to current Departmental guidelines relating to victims' rights and services responsibilities. Notifies appropriate individuals of victim/witness issues.
- Using original and online legal resources, verifies citations and statutory references contained in legal documents. Ensures citations are complete and consistent with source material.
- Develops tables of contents and indices to briefs in accordance with established format .Lists cited cases, opinions and miscellaneous references in briefs.
- Composes original letters that do not require legal interpretations, but do require a good working knowledge of legal procedures and specialized terminology, e.g., transmittal of pleadings, requests for extensions of time in certain cases, advising of actions taken or developments in cases referred by other federal departments and agencies, and notices to attorneys representing defendants.
Provides a variety of direct clerical and administrative support assistance services to serviced AUSA staff. Typical assignments include but are not limited to:
- Receives visitors and telephone callers. Furnishes requested information concerning pending and closed matters and cases, functions and general procedures of the office. Determines which matters should be referred to the AUSA and the urgency of the matter.
- Establishes and maintains a variety of files. Searches legal reference files for information needed by AUSAs in conducting interviews and preparing correspondence. Assembles exhibits, affidavits, and other legal documents from file material. Separates, screens, selects, assembles, and organizes files and records material for disposition or transfer to records depository in accordance with established procedures.
- Performs docketing duties such as opening, updating and closing cases through use of the automated case tracking system. As necessary, searches database for required information.
- Enters information into various databases and monitors for continued necessity. Reviews bills and invoices and submits to budget office for payment.
- Maintains calendar of assigned active cases. Tracks filing, hearing, and trial dates, and scheduling conferences and interviews. Develops and maintains suspense system for ongoing cases and .informs the AUSA of pending dates and deadlines. Maintains calendar(s) of the AUSA(s), scheduling appointments, interviews, and conferences, and provides reminders of commitments and court appearances.
- Arranges travel by preparing itinerary, and securing transportation and hotel reservations. Prepares travel authorizations and vouchers for traveler signature and Government approval.
- Produces a variety of written documents and materials utilizing a wide range of office software applications. For example, assignments may include integrating output from different software types, e.g., tables produced by database applications and charts and graphs produced by electronic spreadsheet applications, into word processing or desktop publishing text. Products include complicated tables, graphs and charts which may be incorporated into legal documents or courtroom presentations. Ensures proper format, spelling, punctuation, capitalization, and grammar.
- Provides automated litigation assistance to attorneys in trial preparation and courtroom presentations. Utilizes various software applications and graphics hardware such as scanners and plotters. Prepares documents, charts, and visual materials for use in trials. Provides technical support e.g., enlarging charts and photographs, duplicating tapes and videos, and marking exhibits.
- Performs other miscellaneous tasks.
- Proven excellent written and oral communication skills.
- Paralegal Certificate.
- At least ONE (1) year of litigation paralegal experience.
- Must have basic legal knowledge, including knowledge of standard legal citation system sufficient to perform basic legal research.
- Thorough knowledge of legal research tools such as LEXIS and WestLaw.
- Must be knowledgeable user of the Government's office and network environment, including but not limited to, word processing, database, spreadsheet, imaging, and telecommunications systems.
- Proficient in Microsoft Office software programs (i.e., Word, Excel, Outlook, MS Access or other databases), Word Perfect and Adobe Acrobat Professional or similar applications.
- Ability to consistently deliver highest quality of work under extreme pressure will be very important.
- Ability to work and interact professionally and effectively with all levels of staff.
- Ability to meet established deadlines and work as a team player in a professional office.
- Skilled in meeting and dealing with people in a courteous and tactful manner.
- Ability to perform detailed work consistently, accurately, and under pressure extremely important.
- Attention to detail.
- Some walking, standing, bending and carrying of small office items.
- Ability to obtain a security clearance.
- Must be a U.S. Citizen.
- Experience working in a Government and/or Litigation Support environment in conjunction with basic qualifications, preferred.
- Trial experience helpful.
- Technically savvy.
- Experience with Criminal and/or Civil cases.
- Experience with organization and management of a large volume of documents.
- Current or active clearance.