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Job #: R-00013676
Location: Bethesda, MD
Category: Administrative
Schedule (FT/PT): Full time
Travel Required: Yes, 10% of the time
Shift: Day
Potential for Telework: No
Clearance Required: Public Trust
Referral Eligibility: Ineligible
Group: Health

Job Description:

The Government Health and Safety Solutions Operation is seeking an Administrative Assistant, contingent upon contract award, in Bethesda, MD.

This position will support the Office of Behavioral and Social Sciences Research (OBSSR) at the National Institutes of Health and requires onsite administrative support to assist in a variety of office functions.

Description of Work

Coordinate the preparation of a variety of items such as travel requests, POTS orders, professional service orders, requests for sponsored travel (Form 348), outside activiti e s (Form 520 ) , official duty memorand a , training requests, individual/mass mailings, correspondence, reports and various form s .

Prepare and submit Conference A requests in support of meetings, workshops, and the like.

Update/maintain calendars and shared calendars for the office and also the Associate Director.

Schedule conference rooms and work with staff to ensure administrative tasks are handled for meetings we host (print agendas, make folders, run the registration table, etc.)

Manage publication review in OBSSR which includes maintaining the manuscript tracking database and making sure publications receive proper review and approval.

Coordinate the printing and conve rs ion of paper documents to electronic file s .

Maintain office records including office procurements and reimbursement procedures.

Provide support with timekeeping dutie s .

Set up and format spreadsheets to analyze information.

Submit documentation for approvals for OBSSR s taff members to represent organization at conferences and meetings.

Answer the OBSSR main line and the Director's line and take messages or transfer calls accordingly.

Deliverables and Timelines

Most duties will be recurring and planned, while other work will be ad hoc or urgent and take priority over other work. The onsite OBSSR contact will work in coordination with the COR to assign due dates and deliverables.

Quality

All work is expected to be high-quality with minimal to no revisions needed by OBSSR staff.

Requirements

The contractor must be knowledgeable in the operation of office equipment (computers, copiers, fax machines, labelers, etc.) to scan, file and/or store both electronic and paper documents for future reference. In addition, he/she should be proficient in Microsoft applications (Word, Excel, etc.). In addition, the contractor must hav e :

A college degree and four (4) years of related work experience are required for this position

Microsoft Office Suite (MS Word, Excel, Outlook, iCal, PowerPoint).

Experience using and working in POTS ordering system

Experience preparing and processing sponsored travel (Form 348) and outside activiti e s (Form 520 )

Experience with p reparing and submitting Conference A requests in support of meetings or workshops

Strong communications skills, both oral and writte n .

Excellent analytical, organizational and time management skill s .

Ability to perform more complex administrative tasks

Ability to support senior level staff

Possess advanced computer skills

Ability to perform a variety of administrative functions

Requires ability to obtain a Public Trust Clearance

Leidos is a Fortune 500® information technology, engineering, and science solutions and services leader working to solve the world's toughest challenges in the defense, intelligence, homeland security, civil, and health markets. The company's 32,000 employees support vital missions for government and commercial customers. Headquartered in Reston, Virginia, Leidos reported annual revenues of approximately $10.19 billion for the fiscal year ended December 28, 2018. For more information, visit www.Leidos.com .

Pay and benefits are fundamental to any career decision. That's why we craft compensation packages that reflect the importance of the work we do for our customers. Employment benefits include competitive compensation, Health and Wellness programs, Income Protection, Paid Leave and Retirement. More details are available here .

Leidos will never ask you to provide payment-related information at any part of the employment application process. And Leidos will communicate with you only through emails that are sent from a Leidos.com email address. If you receive an email purporting to be from Leidos that asks for payment-related information or any other personal information, please report the email to spam.leidos@leidos.com .

All qualified applicants will receive consideration for employment without regard to sex, race, ethnicity, age, national origin, citizenship, religion, physical or mental disability, medical condition, genetic information, pregnancy, family structure, marital status, ancestry, domestic partner status, sexual orientation, gender identity or expression, veteran or military status, or any other basis prohibited by law. Leidos will also consider for employment qualified applicants with criminal histories consistent with relevant laws.

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