This individual will be responsible for providing secretarial and administrative support to several Operational engineering support (OES) leadership and their teams, Administrative Assistant duties and responsibilities include providing administrative support to ensure efficient operation of the organization and respective departments. Supports multiple leaders through a variety of administrative tasks and responsibilities. Responsible for confidential and time sensitive material.
•Provides general clerical duties including photocopying, faxing, arranging documents for print, sort incoming mail, faxes, deliveries
•Processes office based functions including accounts payable, payroll, purchasing and mileage and expenses.
•Provide travel support for OES staff, booking flights, cars and hotels, and completing expense reports for all travel actives.
•Provide real-time scheduling support by booking appointments and preventing conflicts. Arrange meetings and conference calls, including but not limited to preparing presentation materials, registering for events, and ensuring that all equipment and conference lines are working properly
•Ability to effectively communicate via phone and email ensuring that all duties are completed accurately and delivered with high quality and in a timely manner.
•Maintain supply inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
•Greet and assist clients/suppliers/visitors to the organization in a professional and friendly manner. Anticipate the needs of others in order to ensure their seamless and positive experience.
•Establishes and maintains positive working relations with all key customers. Contribute to team effort by accomplishing related results as needed to ensure an integrated approach to achieve outcomes and other indicated deliverables’
•Performs other duties as assigned
•Must be a high school graduate with 3-5 yrs of Experience or its equivalent. Associates degree in secretarial science preferred, previous health care experience a plus
•Must demonstrate and promote a strong commitment to achieving customer satisfaction
•Must be able to understand directions, communicate and respond to inquiries; requires effective interpersonal skills. Requires excellent verbal and written communication skills
•Must be well organized, be able to efficiently multi-task and be detail oriented
•Must demonstrate the ability to think and work effectively accurately complete tasks within established deadlines. Must be able to work independently to solve problems and to prioritize tasks and deadlines.
•Strong computer skills required. Proficiency in Microsoft office required
•May require occasional lifting or carrying of light equipment or supplies
External Referral Bonus:Ineligible
Potential for Telework:Yes
Clearance Level Required:ADP2 / IT2
Scheduled Weekly Hours:40
Leidos is a Fortune 500® information technology, engineering, and science solutions and services leader working to solve the world's toughest challenges in the defense, intelligence, homeland security, civil, and health markets. The company's 33,000 employees support vital missions for government and commercial customers. Headquartered in Reston, Virginia, Leidos reported annual revenues of approximately $10.19 billion for the fiscal year ended December 28, 2018. For more information, visit www.Leidos.com.
Pay and Benefits
Pay and benefits are fundamental to any career decision. That's why we craft compensation packages that reflect the importance of the work we do for our customers. Employment benefits include competitive compensation, Health and Wellness programs, Income Protection, Paid Leave and Retirement. More details are available here.
Securing Your Data
Leidos will never ask you to provide payment-related information at any part of the employment application process. And Leidos will communicate with you only through emails that are sent from a Leidos.com email address. If you receive an email purporting to be from Leidos that asks for payment-related information or any other personal information, please report the email to email@example.com.
Commitment to Diversity
All qualified applicants will receive consideration for employment without regard to sex, race, ethnicity, age, national origin, citizenship, religion, physical or mental disability, medical condition, genetic information, pregnancy, family structure, marital status, ancestry, domestic partner status, sexual orientation, gender identity or expression, veteran or military status, or any other basis prohibited by law. Leidos will also consider for employment qualified applicants with criminal histories consistent with relevant laws.