To our valued Leidos candidates:

Coronavirus is on everyone's mind with the effects being felt around the world. The markets are volatile, and we're all concerned for the health and safety of our families, friends, and colleagues. Please know that we're taking all necessary measures to safeguard our employees, customers and the communities in which we live, including following all recommended best practices around social distancing.

With that in mind, in an abundance of caution, we are canceling all face to face career events, such as job fairs and open house events. In the coming days and weeks, we will be hosting career events virtually, using our online chat tools so that we may continue our hiring practice safely and securely. You can find available virtual career events at https://career-events.leidos.com.

We are using telephone meetings and online chats via Brazen to conduct interviews and hiring discussions, and we are offering options for video interviews so that you can have a virtual face to face meeting with your potential new leader. We do not conduct interviews or extend offers via text or chat based social media, such as WhatsApp or MySpace.

Leidos will never ask you to provide payment-related information at any part of the employment application process, nor will Leidos ever advance money as part of the hiring process. And Leidos will communicate with you only through emails that are generated by Leidos.com automated system. If you receive an email purporting to be from Leidos that asks for payment-related information or any other personal information, please report the email to Chris Scalia, Leidos’ Senior Vice President of Talent Acquisition, at [email protected].

As a company, as a country, as a world, we have confronted challenging moments before. We are confident that, guided by our values and the strength of our community as well as the commitment we have to the important work we do each day, we will find our way through this time together. We will do this with the care and concern for one another and the common good that defines. Please keep those impacted by the virus in your thoughts.

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Job #: R-00062175
Location: Springfield, VA
Category: Administrative
Schedule (FT/PT): Full Time
Travel Required: Yes, 10% of the time
Shift: Day
Potential for Telework: No
Clearance: Top Secret/SCI
Referral Eligibility: Eligible
Referral Bonus Amount: $5000.00
Group: Intelligence

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Description

Job Description:

Are you ready to join the mission to innovate and modernize how we support our nation’s Veterans around the globe with world class technology? 

The BEST and BRIGHTEST come to #TeamLeidos, where we take pride in making a difference with every key stroke!  You will enjoy great benefits, excellent PTO packages, 10 Paid Federal Holidays, Flexible Schedules, Unlimited Education/Certification Opportunities and Training Support, Paid Parental Leave, Paid Disability Leave, Safe Work Environments AND an incredible internal/external referral bonus program that rewards you for knowing and sharing great talent with us!!  We can also help if you are interested in obtaining a government Security Clearance and don’t know where to start? 

Leidos is seeking qualified candidates for Executive Admin positions at a variety of levels to support a government customer in the St. Louis, MO and Springfield, VA markets upon award. An ACTIVE TS/SCI level security clearance is required to be considered. These positions require highly experienced administrative support and will be expected to offer a combination of proven experience and expertise to independently support a customer office with a broad range of administrative activities. Qualified candidates will be able to independently accomplish demanding and challenging administrative tasks that are routine and involve high levels of complexity and will need to be able to handle multiple tasks with competing priorities.

WHAT YOU WILL NEED TO SUCCEED:

  • Bachelor’s Degree with a minimum of 2-4 years administrative experience, Associate’s Degree and a minimum of 4-6 years administrative experience or High School Diploma and minimum of 6-8 years Administrative experience, depending on level of opening.

  • Active TS/SCI level security clearance is a hard requirement to be considered.

  • Proven experience as an administrative assistant supporting administrative requirements at the mid- to upper management levels of an office is a must

  • Independently anticipate and provide responsive administrative support to facilitate completion of all organizational mission requirements. This will require executing a broad range of administrative responsibilities with some tasks occurring routinely and/or on an “ad hoc” basis per real-time needs of the office.  

  • Provide the office with a centralized source of administrative expertise and guidance, which ultimately affects the success of the mission.

  • Independently apply mature and objective judgment to determine best approach and course of action to take in both routine and non-routine administrative situations. This will require accurately interpreting and adapting guidelines, policies, precedents and practices that are not always completely applicable to a changing situation.

  • Support office discussions regarding the organization’s administrative business rhythms and contribute recommendations as necessary. Specifically advise office leadership and management on the administrative implications of additions, deletions, or changes to the varied functions of the organization.

  • Prepare special or one-time reports, summaries, or replies to inquiries, selecting relevant information from a variety of sources such as reports, documents, correspondence and other offices, etc. under general directives with minimum assistance and/or guidance.

  • Create workbooks (e.g., read-ahead, staffing, continuity, standard operating procedures) for leadership planning and/or to support execution of leadership responsibilities and office administrative business rhythms.  

  • Support the office with development of guidance, procedures and/or policies relative to facilitating administrative activities of the organization. These functions may include training/travel budgets, suspense systems, space planning, personnel management, record management, logistics support, asset tracking, etc.

  • Assist subordinate administrative assistants on new procedures; request information needed from the subordinate offices for periodic or special conference, reports, inquiries, etc.

  • Strong teaming and collaboration skills that foster office unity and cohesiveness in support of completing office administrative requirements.

  • Capable of independently handling a large, complex workload, effectively coordinating multiple resources, and multi-tasking in a fast-paced environment having competing priorities.

  • Excellent communication skills both verbally and written with the ability to:

  • Articulate and exchange information (i.e., requirements, actions, needs, status, etc.) in a professional tone and attitude to achieve efficient business rhythms; and

  • Produce professionally written emails, letters, documents, and other material that is succinct, coherent, uses proper tone, demonstrates proper grammatical use of the English language, and presents proper format/form per established corporate/office guidance.

  • Experience with the Defense Travel System (DTS), knowledge of the Federal Travel Regulation (FTR) and Joint Travel Regulation (JTR)

HOW TO STAND OUT IN THE CROWD:

  • Prior DOD and/or NGA experience working in a related field.

  • Prior experience working with the military and understanding of the services.

  • Proficient working knowledge of the following applications:

    • PeopleSoft

    • PRISM

    • NGA Central Electronic Routing and Tasking System (N-CERTS)

    • SharePoint

    • Management and Execution Tracker (MET)

  • Ability to schedule, coordinate, set-up, and operate NGA Video Teleconference (VTC) equipment

  • Overseeing office spend plans for travel, supplies and awards.

  • Prior experience with presentation techniques

  • Possesses a working knowledge of the NGA internal coordination and approval processes.

  • Working knowledge of Access database

  • Proficient with NGA correspondence manual

  • Working knowledge of NGA’s Record Management requirements

  • A working level understanding of NGA corporate processes

  • Prior experience with the awards and decorations process

TAKE THE INITIATIVE, APPLY TODAY and find out why Leidos is one of the BEST companies to work with.  COME BE THE DIFFERENCE with us.

External Referral Bonus:

Eligible

External Referral Bonus $:

5000.00

Potential for Telework:

No

Clearance Level Required:

Top Secret/SCI

Travel:

Yes, 10% of the time

Scheduled Weekly Hours:

40

Shift:

Day

Requisition Category:

Professional

Job Family:

Administrative

Pay Range:

COVID Response

Please note that effective October 1, to enter Leidos facilities in the U.S. and to attend Leidos business events outside of our facilities, employees, vendors, subcontractors, and visitors will be required to be vaccinated or maintain proof of a weekly negative COVID-19 test. In addition, we are receiving guidance from certain customers that onsite contractor personnel will need to be fully vaccinated or able to show negative COVID-19 test results to access facilities. If you are not vaccinated, please consider getting your COVID-19 vaccination as soon as possible. 
 

About Leidos

Leidos is a Fortune 500® information technology, engineering, and science solutions and services leader working to solve the world’s toughest challenges in the defense, intelligence, civil, and health markets. The company’s 43,000 employees support vital missions for government and commercial customers. Headquartered in Reston, Virginia, Leidos reported annual revenues of approximately $12.30 billion for the fiscal year ended January 1, 2021.  For more information, visit www.Leidos.com.

Pay and Benefits

Pay and benefits are fundamental to any career decision. That's why we craft compensation packages that reflect the importance of the work we do for our customers. Employment benefits include competitive compensation, Health and Wellness programs, Income Protection, Paid Leave and Retirement. More details are available here.

Securing Your Data

Leidos will never ask you to provide payment-related information at any part of the employment application process. And Leidos will communicate with you only through emails that are sent from a Leidos.com email address. If you receive an email purporting to be from Leidos that asks for payment-related information or any other personal information, please report the email to [email protected].

Commitment to Diversity

All qualified applicants will receive consideration for employment without regard to sex, race, ethnicity, age, national origin, citizenship, religion, physical or mental disability, medical condition, genetic information, pregnancy, family structure, marital status, ancestry, domestic partner status, sexual orientation, gender identity or expression, veteran or military status, or any other basis prohibited by law. Leidos will also consider for employment qualified applicants with criminal histories consistent with relevant laws.

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