The Defense Health Operation of Leidos is currently looking for an Executive Administrative Assistant for the Naval Submarine Medical Research Laboratory (NSMRL) in Groton, CT. NSMRL conducts research and investigates the effects of medical, psychological, and performance issues associated with the health and performance of naval personnel in operational and non-operational settings.
The ideal candidate shall:
Coordinate travel arrangements/vouchers for personnel in the Defense Travel System (DTS) as an appointed Non DTS Entry Agent (NDEA) as directed.
Complete photocopying, compile printouts (briefing packages, business cards, etc.), scan documents, and coordinate department mail.
Provide coordination and organization support for department meetings.
Record meeting minutes as required.
Draft Weekly Activity Reports (WAR).
Assist with scheduling, coordinating, and planning meetings and conferences for on-site, off-site, and telecommunication.
Provide coordination and recording support for all documents in the Scientific Review Board (SRB) and Institutional Review Board (IRB) review processes.
Serve as the Administrative IRB Coordinator.
Provide document creation, review coordination, and support for the scientific proposal process - specifically proofreading, formatting, editing, and uploading/sending final documents.
Prepare, review, and disseminate various internal or external communications and official correspondences.
Perform data entry into project databases for analysis and evaluation of experimental data.
Organize documents and schedules for various projects or studies.
Provide documentation support for various projects or studies with reports, papers, research protocols, presentations, and posters - specifically proofreading, formatting, and editing support.
Support the ordering and maintenance of inventory for department office supplies.
Assist with and participate in development of internal and external Command presentations and briefs.
Provide literature review/article retrieval support.
Directly support administrative requirements for senior military and Government civilian staff as required.
Bachelor’s degree and 4+ years of relevant administrative experience is required; however significant administrative experience, particularly in support of executive staff, may be considered in lieu of education.
Candidates must have advanced MS Office skills, including Outlook, Word, Excel, PowerPoint, Access and SharePoint.
The candidate will be required to acquire, at a minimum, a SECRET classification access level. Preference will be given to a candidate who already has this clearance level.
Due to Federal contracting requirements, candidates must be US citizens.
Experience in a research setting and with IRB/SRB processes is preferred
Experience in the US military or federal government system is recommended
External Referral Bonus:Eligible
External Referral Bonus $:$2,000
Potential for Telework:No
Clearance Level Required:Secret
Scheduled Weekly Hours:40
Please note that effective October 1, to enter Leidos facilities in the U.S. and to attend Leidos business events outside of our facilities, employees, vendors, subcontractors, and visitors will be required to be vaccinated or maintain proof of a weekly negative COVID-19 test. In addition, we are receiving guidance from certain customers that onsite contractor personnel will need to be fully vaccinated or able to show negative COVID-19 test results to access facilities. If you are not vaccinated, please consider getting your COVID-19 vaccination as soon as possible.
Leidos is a Fortune 500® information technology, engineering, and science solutions and services leader working to solve the world’s toughest challenges in the defense, intelligence, civil, and health markets. The company’s 43,000 employees support vital missions for government and commercial customers. Headquartered in Reston, Virginia, Leidos reported annual revenues of approximately $12.30 billion for the fiscal year ended January 1, 2021. For more information, visit www.Leidos.com.
Pay and Benefits
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Commitment to Diversity
All qualified applicants will receive consideration for employment without regard to sex, race, ethnicity, age, national origin, citizenship, religion, physical or mental disability, medical condition, genetic information, pregnancy, family structure, marital status, ancestry, domestic partner status, sexual orientation, gender identity or expression, veteran or military status, or any other basis prohibited by law. Leidos will also consider for employment qualified applicants with criminal histories consistent with relevant laws.