The Proposal Coordinator will collaborate with the Proposal Manager in all aspects of proposal planning and logistics. Coordinates document production to support proposal development, reviews, and delivery. This includes working closely with the Proposal Manager and team to review the Request for Proposal (RFP) for requirements and supporting the development of compliant production and delivery plans. The Coordinator sets up or monitors the Collaborative Capture Environment (CCE) and monitors configuration control of all proposal artifacts. The Coordinator facilitates all desktop publishing, graphics, and editing activities. The Coordinator supports reviews, preparing review copies and merging reviewers’ comments; preparing documents for final management review; coordinating final document production including final formatting, preparation of binders and tabs, and coordination of printing; preparing electronic copies; and supporting boxing and shipping.
•Assists proposal managers in providing day-to-day supervision of the proposal process as they plan and build high quality, winning responses to requests for proposals.
•Works collaboratively with a wide range of personnel, including book bosses, technical and business subject matter experts, authors, capture managers, contracts managers, and production staff to facilitate efficient and effective proposal development.
•Read and interpret RFP requirements to ensure compliance with font, type size, margins, and other proposal submission requirements
•Review the proposal schedule with the proposal manager and ensure deadlines for DTP, graphics, and editing are realistic/achievable
•Prepare the Proposal Production Plan to ensure compliance with proposal delivery requirements
•Work with the Proposal Manager in maintaining configuration control of documents and deliverables in SharePoint (CCE)
•Provide logistics support to the proposal team
•Coordinate and schedule publications support (DTP, editing, and graphics)
•Able to DTP proposal deliverables
•Perform visual Quality Assurance (QA) inspection of all proposal deliverables
•Coordinate hardcopy production of proposal deliverables
•Prepare electronic files
•Works with and facilitate hardcopy and electronic delivery in coordination with Capture Manager, Proposal Manager, and/or Leidos Contracts Representative
•Works closely with the Proposal Manager with other administrative tasks, as required
•Anticipate and communicate team needs (CCE, IT, reproduction, proposal facilities, special supply orders, etc.). Be assertive if additional resources are required
•Bachelor's degree and 8+ years of related experience or high school degree and 10+ years of related experience
•Experience in proposal preparation, coordination, and production
•Good verbal and written communication skills
•Ability to effectively communicate with proposal leaders, proposal authors, and Business Development personnel
•Expert in Microsoft Word. Skilled in formatting Microsoft Excel and PowerPoint documents
•Skilled in Adobe Acrobat Pro for creating PDFs, and comparing and merging files
•Able to work overtime and weekends, as required, to meet proposal schedule
•Must have an active TS/SCI Clearance.
•Expert Desktop Publisher able to create and format visually appealing Microsoft Word templates and Excel documents in compliance with RFP requirements
•Knowledge of Adobe Illustrator and other Creative Suite software
External Referral Bonus:Eligible
External Referral Bonus $:2000
Potential for Telework:Yes, 10%
Clearance Level Required:Top Secret/SCI
Travel:Yes, 10% of the time
Scheduled Weekly Hours:40
Job Family:Business Development
Please note that effective October 1, to enter Leidos facilities in the U.S. and to attend Leidos business events outside of our facilities, employees, vendors, subcontractors, and visitors will be required to be vaccinated or maintain proof of a weekly negative COVID-19 test. In addition, we are receiving guidance from certain customers that onsite contractor personnel will need to be fully vaccinated or able to show negative COVID-19 test results to access facilities. If you are not vaccinated, please consider getting your COVID-19 vaccination as soon as possible.
Leidos is a Fortune 500® information technology, engineering, and science solutions and services leader working to solve the world’s toughest challenges in the defense, intelligence, civil, and health markets. The company’s 43,000 employees support vital missions for government and commercial customers. Headquartered in Reston, Virginia, Leidos reported annual revenues of approximately $12.30 billion for the fiscal year ended January 1, 2021. For more information, visit www.Leidos.com.
Pay and Benefits
Pay and benefits are fundamental to any career decision. That's why we craft compensation packages that reflect the importance of the work we do for our customers. Employment benefits include competitive compensation, Health and Wellness programs, Income Protection, Paid Leave and Retirement. More details are available here.
Securing Your Data
Leidos will never ask you to provide payment-related information at any part of the employment application process. And Leidos will communicate with you only through emails that are sent from a Leidos.com email address. If you receive an email purporting to be from Leidos that asks for payment-related information or any other personal information, please report the email to [email protected].
Commitment to Diversity
All qualified applicants will receive consideration for employment without regard to sex, race, ethnicity, age, national origin, citizenship, religion, physical or mental disability, medical condition, genetic information, pregnancy, family structure, marital status, ancestry, domestic partner status, sexual orientation, gender identity or expression, veteran or military status, or any other basis prohibited by law. Leidos will also consider for employment qualified applicants with criminal histories consistent with relevant laws.