We have an exciting opening for an Executive Administrative Assistant!
You must have an active/current TS/SCI Polygraph level security clearance up front to be considered.
The ideal candidate will have proven experience as a Senior level Administrative Assistant supporting administrative requirements at the mid- to upper management levels of a fast-past office. This person will develop positive relationships with the PMO, program team, customer, subcontractors, and other project stakeholders through consistent communications and building of trust.
You will interact daily with supervisors, program staff, and/or functional peer groups; interaction normally involves exchange or presentation of factual information. Manage the programs SharePoint sites (unclassified and customer site), define folder structures, maintain accesses, and update content for organization and management of team information and documentation.
Coordinate the implementation of program-wide procedures.
Schedule and facilitate progress meetings with the government customer and PMO/Team Leads; support the PM and senior leadership in the preparation of agendas and presentation slides; capture and distribute notes.
Independently anticipate and provide responsive administrative support to facilitate completion of all organizational mission requirements. This will require executing a broad range of administrative responsibilities with some tasks occurring routinely and/or on an “ad hoc” basis per real-time needs of the office.
Provide the office with a centralized source of administrative expertise and guidance in support of the senior team leadership. Independently apply mature and objective judgment to determine best approach and course of action to take in both routine and non-routine administrative situations. This will require accurately interpreting and adapting guidelines, policies, precedents and practices that are not always completely applicable to a changing situation.
Support office discussions regarding the organization’s administrative business rhythms and contribute recommendations as necessary. Specifically advise office leadership and management on the administrative implications of additions, deletions, or changes to the varied functions of the organization.
Prepare special or one-time reports, summaries, or replies to inquiries, selecting relevant information from a variety of sources such as reports, documents, correspondence and other offices, etc. under general directives with minimum assistance and/or guidance. Support the RTCW office with development of guidance, procedures and/or policies relative to facilitating administrative activities of the organization. These functions may include training/travel budgets, suspense systems, space planning, personnel management, record management, logistics support, asset tracking, etc.
You will have strong teaming and collaboration skills that foster office unity and cohesiveness in support of completing office administrative requirements and capable of independently handling a large, complex workload, effectively coordinating multiple resources, and multi-tasking in a fast-paced environment having competing priorities.
Excellent communication skills both verbally and written are required with the ability to:
• Articulate and exchange information (i.e., requirements, actions, needs, status, etc.) in a professional tone and attitude to achieve efficient business rhythms; and
• Produce professionally written emails, letters, documents, and other material that is succinct, coherent, uses proper tone, demonstrates proper grammatical use of the English language, and presents proper format/form per established corporate/office guidance.
• Prior classified experience working in a related field.
• Proficient working knowledge of the following applications: classified customer systems, SharePoint
You must have a High School Diploma or equivalent and 5+ years of prior relevant experience. TAKE THE INITIATIVE, APPLY TODAY and find out why Leidos is one of the BEST companies to work with. COME BE THE DIFFERENCE with us.
External Referral Bonus:Eligible
External Referral Bonus $:5000
Potential for Telework:No
Clearance Level Required:Top Secret/SCI with Polygraph
Travel:Yes, 10% of the time
Scheduled Weekly Hours:40
Please note that effective October 1, to enter Leidos facilities in the U.S. and to attend Leidos business events outside of our facilities, employees, vendors, subcontractors, and visitors will be required to be vaccinated or maintain proof of a weekly negative COVID-19 test. In addition, we are receiving guidance from certain customers that onsite contractor personnel will need to be fully vaccinated or able to show negative COVID-19 test results to access facilities. If you are not vaccinated, please consider getting your COVID-19 vaccination as soon as possible.
Leidos is a Fortune 500® information technology, engineering, and science solutions and services leader working to solve the world’s toughest challenges in the defense, intelligence, civil, and health markets. The company’s 43,000 employees support vital missions for government and commercial customers. Headquartered in Reston, Virginia, Leidos reported annual revenues of approximately $12.30 billion for the fiscal year ended January 1, 2021. For more information, visit www.Leidos.com.
Pay and Benefits
Pay and benefits are fundamental to any career decision. That's why we craft compensation packages that reflect the importance of the work we do for our customers. Employment benefits include competitive compensation, Health and Wellness programs, Income Protection, Paid Leave and Retirement. More details are available here.
Securing Your Data
Leidos will never ask you to provide payment-related information at any part of the employment application process. And Leidos will communicate with you only through emails that are sent from a Leidos.com email address. If you receive an email purporting to be from Leidos that asks for payment-related information or any other personal information, please report the email to [email protected].
Commitment to Diversity
All qualified applicants will receive consideration for employment without regard to sex, race, ethnicity, age, national origin, citizenship, religion, physical or mental disability, medical condition, genetic information, pregnancy, family structure, marital status, ancestry, domestic partner status, sexual orientation, gender identity or expression, veteran or military status, or any other basis prohibited by law. Leidos will also consider for employment qualified applicants with criminal histories consistent with relevant laws.