To our valued Leidos candidates:

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With that in mind, in an abundance of caution, we are canceling all face to face career events, such as job fairs and open house events. In the coming days and weeks, we will be hosting career events virtually, using our online chat tools so that we may continue our hiring practice safely and securely. You can find available virtual career events at https://career-events.leidos.com.

We are using telephone meetings and online chats via Brazen to conduct interviews and hiring discussions, and we are offering options for video interviews so that you can have a virtual face to face meeting with your potential new leader. We do not conduct interviews or extend offers via text or chat based social media, such as WhatsApp or MySpace.

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Job #: R-00066209
Location: Atlanta, GA
Category: Documentation Control
Schedule (FT/PT): Full Time
Travel Required: Yes, 10% of the time
Shift: Standard Plus On Call
Potential for Telework: Yes, 25%
Clearance: Public Trust
Referral Eligibility: Ineligible
Group: Health

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Description

Job Description:

The Government Health and Safety Solutions Operation is seeking a Documentation Control - Data Entry Specialist in Atlanta, GA to support The Government Assistant Secretary for Preparedness and Response (ASPR) - Strategic National Stockpile (SNS) Group. 

This is an opportunity to provide data support services and administrative support to assist in operating and maintaining the SNS inventory. In this mission we ensure that our customer inventory is ready for deployment, providing them the ability to respond during an emergency. Successful candidate will provide Documentation Control,  Data Entry and Supply Chain management to facilitate Government –Contractor operational support and to maintain a high level of performance. 

Primary Responsibilities

1.   Provide knowledge in financial management systems and computer data entry.

2.   Have knowledge of Microsoft Office suite of applications to maintain data accuracy.

3.   Establish and maintain supporting documentation of files and other documents to support new or current formats, procedures and programs.

4.   Coordinate communications and interactions with division CORs and payment organization to resolve issues and errors.

5.   Assume responsibilities of the Data Entry to include verification of pertinent invoice data prior to submission into financial system.

6.   Understand and execute invoice submission in order to meet prompt pay requirements.

7.   Prepare recurring and customized reports.

8.   Apply comprehensive knowledge of the invoice submission and payment process in order to research issues and errors.

9.   Analyze invoice payment process and provide recommendations for improvement and efficiency.

10.  Have the ability to perform and respond to emergency situations within a 90 minute timeframe.

Communicate relevant and accurate information, clearly and concisely during formal or informal meetings. Collaborate with others to accomplish goals. Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows through on projects to successful completion, often with deadline pressures.

*The contractor(s) supporting this task shall be eligible to obtain a Level 5 Public Trust Clearance.

The following subtask is in support of the OD & PPA Branch of SNS as well as ASPR ORM

PRE-REQUISITES:

Knowledge of procedures for use of various standard office equipment such as telecommunications, faxes, copiers, manual or automated files

Basic foundation of administrative concepts, principles and practices sufficient to perform independently duties involving eliminating conflict and duplication of work

The ability to work both independently and as a team member

Strong relationship-building and diplomacy skills

Broad knowledge of the mission, function and practices of Department of Health and Human Services, Department of Homeland Security, and Assistant Secretary Preparedness and Response preferred

Knowledge of the regulations, policies and procedures outlines in the Federal Response Plan preferred

Exercise initiative and independent judgment in resolving problems encountered   during the completions of assignments

Ability to efficiently plan, organize, and coordinate a variety of activities

Ability to communicate effectively, both written and oral

Strong analytical and problem solving skills

Strategic and creative mind set to enhance and increase operational effectiveness

Carry (and respond to) a cellphone at all times

During disaster response and recovery phases of disaster management, be able to function for prolonged periods of time under austere, and highly stressful conditions

Employee may be assigned to a call schedule which will limit travel and may result in short notice recall to an assigned work area for prolonged period of time

Ensure professional appearance, and good working relationships are established and maintained with officials and other key contacts to promote effective emergency response and coordination

Work effectively under the pressure of interruptions, short suspense deadlines, and unanticipated priority demands

Basic Qualifications

high school diploma or equivalent and 2 – 4 years of prior relevant experience

Must be able to perform data entry transactions in inventory management system (s).

Must be able to compose analytical report (s), and perform research analysis (Quality Assurance, Audits, and Discrepancies).

Strong understanding and capabilities in utilizing naming and numbering conventions for receiving, shipping, recording, filing, transferring, transmitting, retrieving and archiving document (s).

Must have the ability to work handle request (s) from multiple groups/organizations

Must be able to identify error (s), problem (s), or non-standard situations and suggest alternative (s).

Must be proficient in common software, particularly with Microsoft Office:  Excel, Word, and PowerPoint.

Experience with providing Customer Service

Must possess character traits of being accurate, meticulous, proactive, efficient, self-organizing, a team player.

Preferred Qualifications

Previous experience supporting government agencies.

External Referral Bonus:

Ineligible

External Referral Bonus $:

Potential for Telework:

Yes, 25%

Clearance Level Required:

Public Trust

Travel:

Yes, 10% of the time

Scheduled Weekly Hours:

40

Shift:

Standard Plus On Call

Requisition Category:

Professional

Job Family:

Documentation Control

Pay Range:

COVID Response

Effective October 1, in order to enter Leidos facilities in the US and to attend Leidos business events outside our facilities, employees will be required to be vaccinated for COVID-19 or maintain proof of a negative COVID-19 test within 96 hours of entry.  Effective December 8, all Leidos employees must be fully vaccinated (2 weeks past final dose) unless they are entitled to a legal accommodation. If you are not vaccinated, please consider getting your COVID-19 vaccination as soon as possible. If you have any questions, please contact your Talent Acquisition POC. 

About Leidos

Leidos is a Fortune 500® information technology, engineering, and science solutions and services leader working to solve the world’s toughest challenges in the defense, intelligence, civil, and health markets. The company’s 43,000 employees support vital missions for government and commercial customers. Headquartered in Reston, Virginia, Leidos reported annual revenues of approximately $12.30 billion for the fiscal year ended January 1, 2021.  For more information, visit www.Leidos.com.

Pay and Benefits

Pay and benefits are fundamental to any career decision. That's why we craft compensation packages that reflect the importance of the work we do for our customers. Employment benefits include competitive compensation, Health and Wellness programs, Income Protection, Paid Leave and Retirement. More details are available here.

Securing Your Data

Leidos will never ask you to provide payment-related information at any part of the employment application process. And Leidos will communicate with you only through emails that are sent from a Leidos.com email address. If you receive an email purporting to be from Leidos that asks for payment-related information or any other personal information, please report the email to [email protected].

Commitment to Diversity

All qualified applicants will receive consideration for employment without regard to sex, race, ethnicity, age, national origin, citizenship, religion, physical or mental disability, medical condition, genetic information, pregnancy, family structure, marital status, ancestry, domestic partner status, sexual orientation, gender identity or expression, veteran or military status, or any other basis prohibited by law. Leidos will also consider for employment qualified applicants with criminal histories consistent with relevant laws.

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