Leidos is seeking a Junior Resource Manager / PMO Assistant to support a large enterprise IT contract, under the direct supervision of a Senior Resource Manager.
This position will serve as a member of the Program Management Office (PMO), working directly with the Program Manager, Deputy Program Manager, and Operations Manager. Candidates will work with the staffing database management system (RMS) to maintain, update, and add candidates as well as oversee the onboarding process of these candidates from start to finish. Program support includes, but is not limited to: supporting weekly program meetings, preparing weekly staffing metrics for consolidation into customer deliverables, reviewing resumes to determine if they meet the qualifications of contract vacancies, scheduling interviews, maintaining program organizational charts, maintaining email distribution lists, assisting with requisition development and verification, ensuring Leidos and Subcontractor onboarding success, managing staffing projections, working with hiring managers to fill assigned positions, coordinating security clearance needs with the team, and communicating indoctrination and departure information.
The ideal candidate will have some understanding of business / project management processes in order to support staffing objectives. In this position, the Coordinator will need to exhibit strong communication and organization skills, and the ability to work with program and functional teams to drive tasks to closure. Candidates need to have ability to work remotely without distractions and must also be willing to go to the office when needed to attend meetings.
Manage data associated with the Resource Management System (database management system); identify anomalies and seek corrective actions.
Establish and maintain positive relationships with teammates, managers, and employees enabling enhanced communication around all staffing activities.
Coordinate onboarding efforts to ensure an efficient experience for Leidos and Subcontractor personnel.
Support the requisition and hiring processes to ensure personnel are on-boarded by specified dates.
Strong organizational skills, with the ability to communicate new hires/staffing changes on a daily and weekly basis.
Work with Operations Manager and Team Leads to develop requisitions for new positions and for replacing departing staff members.
Ensure timely candidate and interview feedback is provided to Talent Acquisition and Subcontractors.
Support subcontractor staffing items, providing timely response to questions, and assisting with time card management set-up.
Proactively identify solutions when issues arise and coordinate with the appropriate stakeholders, when required.
Analysis skills, with the ability to review data and succinctly communicate status or areas of concern.
Coordinate interviews (schedule, observe, and follow-up requesting feedback).
Provide frequent updates to the Enterprise Resource Manager and assist with Enterprise and Proposal staffing tasks as assigned.
Coordinate program meetings (schedule, observe, and follow-up on action item responses).
Track action items that come up during meetings. Disseminate actions after meetings and follow-up to ensure completion.
Serve as a contributor to the PMO, interfacing with all program levels and functional disciplines to include finance, contracts, subcontracts, Talent Acquisition (TA), HR and security.
Support the documentation of customer onboarding requirements at CONUS and OCONUS locations.
Create and distribute weekly and monthly metrics and reports.
Ability to maintain and archive documentation.
Track contract deliverables.
Bachelor’s degree and 2-4 years of prior relevant experience.
Strong analysis, planning, organization, and consensus-building ability with effective resolution and relationship-management skills
Ability to actively participate in and lead meetings with Talent Acquisition, Security, Subcontracts, and Program personnel to brief the status of the candidates that are in process and/or under review.
Able to multi-task, self-assign work, and function in a dynamic, fast-paced environment
Managing onboarding and off-boarding requirements, and communicating to respective stakeholders
Excellent communication skills to support monthly deliverables.
Strong writing skills to effectively document and continually refine staffing, onboarding, and off-boarding processes.
Flexibility, adaptability, and commitment to achieving mission/program objectives
Proficiency with MS Office Products (Outlook, Word, Excel, and PowerPoint)
Flexibility to perform occasional local travel to other Leidos sites in the Springfield/Alexandria area.
Candidates must be willing to obtain a DoD security clearance with polygraph
US citizenship is required due to the nature of the government contracts we support.
Prior exposure with resource management/staffing tasks such as requisition development, job code alignment, subcontractor staffing support, candidate identification and tracking, and cost and data management
Some generalized IT experience would be beneficial, but is not required.
Understanding of DoD 8570 levels and certification requirements
Active TS/SCI level clearance with polygraph
Effective October 1, in order to enter Leidos facilities in the US and to attend Leidos business events outside our facilities, employees will be required to be vaccinated for COVID-19 or maintain proof of a negative COVID-19 test within 96 hours of entry. Effective December 8, all Leidos employees must be fully vaccinated (2 weeks past final dose) unless they are entitled to a legal accommodation. If you are not vaccinated, please consider getting your COVID-19 vaccination as soon as possible. If you have any questions, please contact your Talent Acquisition POC.
Leidos is a Fortune 500® information technology, engineering, and science solutions and services leader working to solve the world’s toughest challenges in the defense, intelligence, civil, and health markets. The company’s 43,000 employees support vital missions for government and commercial customers. Headquartered in Reston, Virginia, Leidos reported annual revenues of approximately $12.30 billion for the fiscal year ended January 1, 2021. For more information, visit www.Leidos.com.
Pay and Benefits
Pay and benefits are fundamental to any career decision. That's why we craft compensation packages that reflect the importance of the work we do for our customers. Employment benefits include competitive compensation, Health and Wellness programs, Income Protection, Paid Leave and Retirement. More details are available here.
Securing Your Data
Leidos will never ask you to provide payment-related information at any part of the employment application process. And Leidos will communicate with you only through emails that are sent from a Leidos.com email address. If you receive an email purporting to be from Leidos that asks for payment-related information or any other personal information, please report the email to [email protected].
Commitment to Diversity
All qualified applicants will receive consideration for employment without regard to sex, race, ethnicity, age, national origin, citizenship, religion, physical or mental disability, medical condition, genetic information, pregnancy, family structure, marital status, ancestry, domestic partner status, sexual orientation, gender identity or expression, veteran or military status, or any other basis prohibited by law. Leidos will also consider for employment qualified applicants with criminal histories consistent with relevant laws.