Leidos is seeking a Bill of Materials /Subcontract Program Manager, responsible for the full life cycle of Program Commercially Available Software (CAS) and Commercial Off the Shelf (COTS) Hardware to include Program pre-proposal, proposal, execution, and closeout activities. Will also be responsible for working with Hardware and Systems Engineering developing BOMs, developing Requests For Quotations (RFQs), generating RFQ packages with Bill of Materials and engineering drawings, evaluating vendor/supplier quotes and lead-times, provide logistics and warehouse storage direction, identifying potential business risks and opportunities, support CAS and COTS HW support and maintenance renewals, issue resolution, End of Life activities, and technology refresh efforts. The Bill of Materials/Subcontracts Program Manager has the overall authority for managing and directing vendor/supplier partners on behalf of the Program.
Bill of Materials/Subcontract Program Manager responsibilities:
Manages all phases of the CAS and COTS HW initial procurement and ongoing support and maintenance lifecycle, from support of the business case for a make/buy decision through RFPs, development of the Approved Supplier List, negotiation strategy, and procurement status monitoring and reporting, while working in conjunction with the Program team (PMO, Engineering, Logistics, and Finance) and the Supply Chain Organization (SCO).
• Acts as the primary focal point for the vendor/supplier; briefs the Program manager and Leidos management on the vendor/supplier status and issues affecting Program performance, cost, or schedule
• Represents vendor/supplier concerns and interests
• Interfaces and coordinates between Leidos and the vendor/supplier partner
• Active member of the Program management team
o Responsible for supporting the procurement definition, identification, and acquisition process throughout the various phases of the Program lifecycle
o Develops an Approved Supplier List (ASL) or approach that outlines how the vendor/supplier will fit into the overall technical and programmatic implementation of the contract
o Establishes specific work breakdown structure elements for the BOM procurement work
o Works with Engineering to develop the BOM, engineering drawings, specifications, data requirements, schedules, and acceptance criteria for the BOM procurement effort
o Works with Engineering and SCO to determine and develop flow down terms and conditions from the Leidos contract and special terms and clauses for the vendor/supplier
o Provides technical evaluations, single/sole source justifications, and Vendor Material Acceptance (VMA)
o Supports Engineering and SCO in developing a complete vendor/supplier RFQ
o Evaluates the vendor/supplier proposal response for compliance with the RFQ
o Assists SCO in evaluating the subcontractor proposal
o Works with the Program team, Control Account Manager (CAM), and Finance to conduct monthly sales analysis to support Program sales objectives
• Objectively determines the vendor/supplier status relative to technical, schedule, and cost performance to identify issues and ensure the vendor/supplier takes corrective actions
o Directs and manages all technical and programmatic performance requirements that are levied on the vendor/supplier
o Develops the business rhythm required to effectively manage the procured elements
o Establishes clear lines of communication and exercises persistent follow-up with the vendor/supplier
o Acts as a liaison between the vendor/supplier and the Program technical staff
o Clarifies the technical requirements within the scope of the purchase order
o Makes decisions affecting the technical and schedule performance of the vendor/supplier
o Uses surveillance methods that provide visibility into and verification of the status of the vendor/supplier effort and deliveries
o Conducts vendor/supplier site visit and independent assessments as required
o Conducts vendor/supplier Program reviews or holds periodic status meetings that address performance milestones set forth in the purchase order and the progress in achieving those milestones
o Supports technical design and interface reviews, technical status reviews, and working group activities between the Program and the vendor/supplier
o Notifies members of the technical team, Program team, and supply chain on the timing, frequency, distribution and review responsibility of reports from the subcontractor and the schedule and location of meetings and reviews
o Identifies specific triggers for extraordinary meetings and procedures for corrective action and problem resolution
o Monitors vendor/supplier technical progress and status against the technical baseline and provides an independent assessment
o Monitors the risk management processes for the vendor/supplier
o Monitors and witnesses vendor/supplier tests and other verification activities
o Supports CAM role on contracts with Earned Value Management (EVM) system requirements
o Manages the ASL maintenance, delivery, and approval
o Validates all vendor/supplier invoices through CostPoint, pCard, or Accounts Receivable (AR) to ensure that payment is in accordance with purchase order
o Coordinate with Quality Assurance to review and approve vendor/supplier work quality, shipment quality, and acceptance criteria
o Ensures early problem identification and timely resolution of issues to meet Program goals and commitments
o Notifies SCO of the need for formal purchase order changes, and supports the RFP, negotiation, and change processes
o Works with supply chain and the Program team to contractually formalize performance issues which may lead to vendor/supplier Return Material Authorizations (RMA) or Supplier Corrective Action Request (SCAR)
o Planning for and supporting Small Business Plan (SBP) participation, goals, and requirements
o Supports EVM, if required by the prime contract.
• Review CostPoint purchase requisitions for completeness and obtain additional information considered necessary
• Prepare RFQ / Request for Proposal (RFP) and identify sources eligible to receive RFQ/RFP for complex and/or non-routine procurement requirements
• Evaluate supplier quotes/proposals for compliance with RFQ/RFP and fact find supplier proposals
• Lead the source selection team for competitive procurements
• Perform complex cost and/or price analyses to determine price reasonableness
• Supports negotiations with suppliers on price, schedule, and terms and conditions, and any other contractual requirements
• Ensures the highest ethical standards of good business practice
• Oversee the uniform implementation of RFP, vendor/supplier price analysis, and contract negotiations
• Performs or confirms inspection and acceptance of goods and services and takes corrective actions, if a deficiency is identified
• Assist during any internal Quality Assurance (QA) and Customer procurement audits
• Support Leidos proposal activities, coordinating receipt of vendor/supplier proposals and development of Leidos proposal Basis of Estimates (BOEs) as required.
• Bachelor’s degree in Hardware Engineering or related field (equivalent amount of experience in the BOM lifecycle domain, will also be considered) or with a minimum of 8+ years of prior relevant experience or Masters with 6 years of prior relevant experience working in supply chain functions including Hardware Engineering, supplier selection/competition, negotiation, and procurement planning, vendor/supplier management, installations, warehousing operations, and logistics.
• Thorough understanding of OHM or equivalent BOM management systems
• Excellent BOM specification review and analysis skills
• Ability to clearly articulate point of view verbally and in writing
• Demonstrated technical knowledge to create or understand RFQ, Statement of Work (SOW), specifications, supplier deviations, interfaces, and requirements flow-downs
• Experience in demonstrating success in efficiencies to customer and/or internal projects through targeted supplier engagement
• Excellent communication, negotiation, and interpersonal skills
• Organized, detail-oriented, and refined time management skills
• Understanding of fraud, compliance risk issues, and recognition of counterfeit products
• Proficiency in Microsoft Excel, Word, Office and Powerpoint, as well as, interest and willingness to quickly develop working knowledge of other tools and productivity aids
• Experience working for and within the Federal Aviation Administration National Air Space (NAS) domain in a contract role
• Experience in design and construction, Build-To-Print (BTP) procurement environment
• Ability to effectively communicate and develop strong business relationships with the Program office, technical and non-technical functional areas, the end-user customer and vendor/supplier partners
• Ability to navigate a fast-paced, team environment to adjust priorities to meet critical deadlines
• Ability to take a leadership position in a Program team environment
• Familiarity with packaging and shipping methods and requirements
• Demonstrated skills in preparation, negotiation, execution and interpretation of various subcontract types: Firm Fixed Price (FFP), Time & Material (T&M), Cost Plus Award Fee (CPAF), Cost Plus Fixed Fee (CPFF), and Cost Plus Incentive Fee (CPIF)
• Familiarity with Acquisition Management System (AMS)
• Experience as a CAM with a solid understanding of EVM concepts and principles.
Effective October 1, in order to enter Leidos facilities in the US and to attend Leidos business events outside our facilities, employees will be required to be vaccinated for COVID-19 or maintain proof of a negative COVID-19 test within 96 hours of entry. Effective December 8, all Leidos employees must be fully vaccinated (2 weeks past final dose) unless they are entitled to a legal accommodation. If you are not vaccinated, please consider getting your COVID-19 vaccination as soon as possible. If you have any questions, please contact your Talent Acquisition POC.
Leidos is a Fortune 500® information technology, engineering, and science solutions and services leader working to solve the world’s toughest challenges in the defense, intelligence, civil, and health markets. The company’s 43,000 employees support vital missions for government and commercial customers. Headquartered in Reston, Virginia, Leidos reported annual revenues of approximately $12.30 billion for the fiscal year ended January 1, 2021. For more information, visit www.Leidos.com.
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