Description
Job Description:
The IDOL team in the Mission Solutions Operation in the Intel Group within Leidos has an opportunity for an Administrative Assistant in a dynamic and fast-paced environment for Intelligence Community customers in the Reston, VA area. The Administrative Assistant will provide programmatic and administrative services for multiple direct and R&D programs supporting cyber, full stack and mobile solutions.
Successful candidate must have the ability to work on moderately complex problems where analysis of situations or data requires a review of identifiable factors. He/she will be able to exercise independent judgment within defined procedures and practices to determine appropriate action. He/she will also contribute to the implementation of our organization's goals and objectives while interacting with internal and external customers.
Primary Responsibilities
- The Administrative Assistant (AA) will provide administrative and procurement support inclusive of administrative technical office policies, procedures and controls.
- The AA coordinates the planning and implementation of program activities interfacing with senior program management, as well as technical, commercial and government personnel.
- Responsible for managing documentation, generating monthly reports, preparing expense reports, arranging travel, and assisting with deployment coordination for personnel.
- Responsible for assisting employees with pre-deployment processes to include medical and dental pre-screening, making deployment travel arrangements, submission of LOA and CAC requests, and obtaining country clearance.
- Responsible for purchasing equipment with government funds as needed.
- Responsible for maintaining equipment inventory in accordance with Leidos and government customer requirements.
- Establish and maintain records, be familiar with event/meeting coordination, coordinate/monitor internal and external tasks; review/edit incoming and outgoing correspondence for accuracy, content and quality; assist in the review and update of standard operating procedures (SOPs).
- Assist in identifying, evaluating and developing procedures which are cost effective and contribute to the Business Operations Staff overall productivity.
- Formulate and define scope and objectives and devise/modify procedures to solve business problems.
- Apply a broad knowledge of various functions and financial expertise to accurately anticipate organizational impacts.
- Plan and create detailed specifications for systems to meet business requirements.
- Oversee the operation of various areas which may include administrative support, office facilities, security and personnel support.
- Handle routine tasks with no assistance and with general instructions on new assignments.
- Apply job skills and company policies to complete a wide range of tasks.
- The successful candidate will be expected to complete all tasks within significant time constraints while adhering to customer standards and completing work with the highest level of accuracy.
Basic Qualifications
- High school diploma or equivalent and 5 years of prior relevant experience
- Candidate must have experience with customer-specific correspondence and best practice procedures
- Must have previous experience in processing inventory, Expense Reports and Procurements
- Must possess knowledge of administrative and clerical functions, processes, practices and procedures
- Candidate must be an advanced user in Word, Excel, Powerpoint, Outlook
- Candidate must be familiar with intelligence community customers. Must be familiar with the FAR/DFAR
- Candidate must be TS/SCI eligible
- Candidate must be detail-oriented and have strong analytical skills
- Must be able to manage and prioritize diverse tasks, and recognize when priorities change
- Ability to work on multiple tasks, with changing deadlines, and priorities in an environment with frequent interruptions
- Must show initiative, require minimal supervision, and be flexible with changing priorities. Strong interpersonal skills, professional demeanor, and flexibility are required
- Must have excellent verbal and written communication, and problem-solving skills
- Must possess a desire to learn while working and ability to interact professionally with all levels of staff
- The ability to appropriately handle sensitive and confidential information is essential
Preferred Qualifications
- Candidate with technical experience preferred. Knowledge of Leidos policies and procedures
- Candidate with experience in Costpoint, Deltek, Adobe Professional, and/or MS Teams preferred
- Ability to obtain TS/SCI clearance
Pay Range:
Covid Guidance
In order to enter Leidos facilities in the U.S. and to attend Leidos events outside our facilities, employees are required to be vaccinated for COVID-19 or maintain proof of a negative COVID-19 test within 96 hours of entry. In addition, we are receiving guidance from certain customers that onsite contractor personnel will need to be fully vaccinated to access customer facilities. If you are not vaccinated, please consider getting your COVID-19 vaccination as soon as possible. If you have any questions, please contact your Talent Acquisition POC.
About Leidos
Leidos is a Fortune 500® technology, engineering, and science solutions and services leader working to solve the world’s toughest challenges in the defense, intelligence, civil, and health markets. The company’s 43,000 employees support vital missions for government and commercial customers. Headquartered in Reston, Virginia, Leidos reported annual revenues of approximately $13.7 billion for the fiscal year ended December 31, 2021. For more information, visit www.Leidos.com.
Pay and Benefits
Pay and benefits are fundamental to any career decision. That's why we craft compensation packages that reflect the importance of the work we do for our customers. Employment benefits include competitive compensation, Health and Wellness programs, Income Protection, Paid Leave and Retirement. More details are available here.
Securing Your Data
Leidos will never ask you to provide payment-related information at any part of the employment application process. And Leidos will communicate with you only through emails that are sent from a Leidos.com email address. If you receive an email purporting to be from Leidos that asks for payment-related information or any other personal information, please report the email to [email protected].
Commitment to Diversity
All qualified applicants will receive consideration for employment without regard to sex, race, ethnicity, age, national origin, citizenship, religion, physical or mental disability, medical condition, genetic information, pregnancy, family structure, marital status, ancestry, domestic partner status, sexual orientation, gender identity or expression, veteran or military status, or any other basis prohibited by law. Leidos will also consider for employment qualified applicants with criminal histories consistent with relevant laws.
