Description
Job Description:
The Leidos/NISC III program has an opening for a Program Analyst in Washington, DC.
This program analyst position will support the Infrastructure Services Group, AJW-11. The Infrastructure Services Group provides support and advocacy in the following business areas: budget, personnel services; position management; employee development; logistics; acquisition; and other administrative programs. The program analyst will primarily handle budgeting, personnel, performance, logistics, and administrative duties.
Program Analyst Primary Responsibilities:
The responsibilities include but are not limited to the following:
Budget
• Contractor is required to use governing rules and regulations, that provides management with advice and guidance on the budget formulation and execution stages
• Contractor is required to assist managers in the budget formulation process by gathering, analyzing and entering requirements in automated tools
• Contractor is required to assist managers in the budget execution process by monitoring obligations and expenditures, communicating funding status from various sources of funding to include appropriations type and external funding; identifying surpluses and/or shortfalls and making recommendations on movement of funds and/or request for additional funds
• Contractor must Identify and/or resolve financial discrepancies
• Contractor is required to provide various budget reports
Position Management
• Contractor must implement governing rules and regulations, provide management with advice and guidance on establishing and filling positions and submit requests to execute actions
• Contractor must use various automated tools to monitor and track workforce and staffing levels, position management and/or personnel actions, and gains and losses; ensures actions are processed by the servicing organizations
• Contractor must assist with support of actions, draft documents (e.g., pay decision tools/increase requests, job analysis tools, position requests, etc.) using input from various sources (e.g., resumes/applications, interview notes, managers’ input, etc.); submit said documentation for processing
• Contractor must track developmental employees until they reach their full-performance level and advise management of possible promotion timeframes for said employees
• Contractor must identify employees on temporary assignments tracking not-to-exceed dates and coordinate with management on appropriate next steps in order to submit request in a timely manner
• Contractor must reconcile staffing discrepancies through the analysis of data from various sources
• Contractor must draft responses to employee requested reassignments (ERR) and track said ERRs and purge records as appropriate
• Contractor must assist managers with the on-boarding and off-boarding employee processes
• Contractor must communicate policy/information to managers
• Contractor must provide various staffing reports to assist in managing allocations and personnel actions
Personnel Support
• Contractor is required to track, request, and/or coordinate acknowledgement and distribution of length of service certificates and pins
• Contractor is required to, within respective area(s) of responsibility, answer questions from employees; redirecting the employee to the appropriate source when outside of area of responsibility •Contractor must assist employees with the on-boarding and off-boarding processes
Performance Management
• Contractor is required to assist managers in the development of performance standards that are specific, measureable, attainable, relevant and time-bound
• Contractor is required to reconcile discrepancies through the analysis of data from various sources
• Contractor is required to communicate policy/information to the workforce
• Contractor is required must provide various performance management reports
Awards Management
• Contractor must use governing rules and policies, to provide management with advice and guidance on the use of various award tools to recognize employees
• Contractor is required to assist managers in drafting justifications and submits them for management approval
• Contractor must track awards to ensure the directorate and/or group do not exceed allocation and final processing
• Contractor assists in the national awards processes by providing guidance relative to the specific award program, initiating the call for nominations, receiving and reviewing nominations, and submitting approved nominations for further consideration
Time and Attendance
• Contractor must use governing rules and regulations, to provide managers and/or employees with advice and guidance on pay, leave and coding of time and attendance (T&A) records
• Contractor is required to review T&As for accuracy communicating and coordinating corrections/changes with the respective party(ies)
• Contractor is required to review and reconciles labor distribution report (LDR) entries coordinating corrections/changes with the respective party(ies); Initiates requests for new LDR codes
• Contractor must communicate T&A and/or LDR policy/information with the workforce
• Contractor must ensure each pay period is successfully closed-out by having all the directorate’s T&As approved and LDR discrepancies cleared; if a T&A is not going to be approved by the close-out, knows the reason for it and follows-up with the respective party(ies)
• Contractor must generate various reports T&A and LDR reports
Logistics
• Contractor will serve as a Property Delegate and manages the Directorate’s personal property asset inventory ensuring inventories are conducted in accordance with governing policies; coordinates with Custodians and other Property Delegates to accomplish their inventories; creates and maintains accurate property records; prepares reports of survey; identifies and initiates appropriate disposal of personal property
• Contractor will serve as the Directorate’s space coordinator providing advice and guidance based on governing rules and regulations; Washington DC Headquarters – Serves as the primary point of contact for all space moves; gathers information and coordinates employee movement
Travel
• Contractor serves as the Directorate’s point of contact providing guidance and instructions on travel based on governing regulations/ policies
• Contractor ensures the office’s travel practices meet established criteria
• Contractor reviews travel authorizations and vouchers to ensure compliance with applicable governing regulations; coordinates discrepancies with the traveler and/or manager as appropriate
• Contractor prepares and submits requests to create, modify and/or delete route paths
• Contractor prepares and submits request to add and/or delete employees from route paths
• As requested, contractor prepares travel authorizations and/or vouchers
• Contractor will generate various travel and/or route path reports
• Contractor must communicate policy/information to the workforce
Administrative Duties
• Contractor will coordinate meetings using the automated calendar and its features
• Contractor reserves conference rooms and coordinates required necessary tools (e.g., computers/laptops, internet connectivity, projectors, video cameras, conference telephone system, etc.)
• Contractor prepares and routes for approval requests for acquisition of services, products and/or supplies; ensures requests are in accordance with governing policies and justifications are provided as appropriate
• Contract is required to submit requests to add and/delete employees from email distribution lists
• Contract is required to supports various leave programs and tracks all request for varied leave programs
The ideal candidate for this position will be highly effective at accomplishing the above tasks while also implementing creative solutions to unexpected situations that may arise. This candidate must be highly proficient at managing multiple tasks at once and communicating progress to achieve expected deadlines. Additionally, this candidate will have a keen sense for process improvements and act as a self-starter to implement these changes. Maintaining active communication with team members to efficiently accomplish tasks and receiving real-time feedback to implement effectively are vital to this role; therefore, strong verbal and written communication skills are critical. A successful program analyst will actively build professional relationships with internal and external customers.
Program Analyst Basic Qualifications
• Typically requires a BA degree and 4 – 8 years of prior relevant experience or Masters with 2 – 6 years of prior relevant experience.
• Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint, and Visio)
• Experience working within KSN(SharePoint) sites
• Excellent verbal and written communication skills
• Great organization skills to prioritize, follow up, deliver, and communicate status of assigned actions
• Strong analytical skills to understand complex procedural problems, identify root causes, and provide solutions
• Independent worker; able to deliver products with minimal or no supervision
• Must obtain a Public Trust clearance
Pay Range:
#Remote
Covid Guidance
In order to enter Leidos facilities in the U.S. and to attend Leidos events outside our facilities, employees are required to be vaccinated for COVID-19 or maintain proof of a negative COVID-19 test within 96 hours of entry. In addition, we are receiving guidance from certain customers that onsite contractor personnel will need to be fully vaccinated to access customer facilities. If you are not vaccinated, please consider getting your COVID-19 vaccination as soon as possible. If you have any questions, please contact your Talent Acquisition POC.
About Leidos
Leidos is a Fortune 500® technology, engineering, and science solutions and services leader working to solve the world’s toughest challenges in the defense, intelligence, civil, and health markets. The company’s 43,000 employees support vital missions for government and commercial customers. Headquartered in Reston, Virginia, Leidos reported annual revenues of approximately $13.7 billion for the fiscal year ended December 31, 2021. For more information, visit www.Leidos.com.
Pay and Benefits
Pay and benefits are fundamental to any career decision. That's why we craft compensation packages that reflect the importance of the work we do for our customers. Employment benefits include competitive compensation, Health and Wellness programs, Income Protection, Paid Leave and Retirement. More details are available here.
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Commitment to Diversity
All qualified applicants will receive consideration for employment without regard to sex, race, ethnicity, age, national origin, citizenship, religion, physical or mental disability, medical condition, genetic information, pregnancy, family structure, marital status, ancestry, domestic partner status, sexual orientation, gender identity or expression, veteran or military status, or any other basis prohibited by law. Leidos will also consider for employment qualified applicants with criminal histories consistent with relevant laws.
