Description
Job Description:
The Spatial Solutions Division is seeking an Executive Administrative Assistant to provide support to the Division Manager. We are seeking someone who is an exceptional communicator, self-starter, and has the ability to manage multiple tasks. As an integral member of the Spatial Solutions team, this role will interact daily with all levels of staff as well as senior leadership at our Division, Group and Corporate levels. This position requires an experienced person with demonstrated office management expertise, professional demeanor and the ability to learn and accomplish a wide variety of day-to-day responsibilities in support of the Division.
The successful candidate should be willing to work onsite in Springfield, VA, Chantilly, VA or Reston, VA but the role will have some remote opportunities.
Primary Responsibilities
Performing a broad range of administrative duties in support of the Division to include:
• Managing the calendar and appointments for the Division Manager
• Scheduling and coordinating in-person and virtual team meetings and conference calls,
• Preparation of business travel arrangements and expense reports
• Assisting with presentation preparation
• Assisting with coordination Spatial Solutions Employee Engagement Events
• Coordinating with the IT and Facilities departments for issue resolution as well as office space assignments
• Greeting and escorting visitors
• Coordinating catering orders, and ordering computers and supplies
• PCARD Administrator
• Content Management of our Divisional Website/Newsletter/Book Club/Engagement Activities/Facility Lead/etc
Required Education, Skills. and Experience
A minimum of a high school diploma and 5+ years of prior relevant experience
Previous experience supporting senior level managers
Excellent command and use of the MS Office, to include Outlook, Word, Excel and PowerPoint. Strong knowledge of SharePoint.
Must possess strong organizational skills, be able to multi-task in a fast-paced, complex environment with multiple competing priorities.
Must be responsive and work with a sense of urgency.
Ethical behavior and the ability to be trusted with confidential data and other corporate matters are critical.
Must be able to communicate effectively and professionally, verbally and in writing, to employees and managers of all levels, to include senior and executive-level management.
Provide support to multiple senior level staff.
Manage schedules, coordinate meetings, plan and process travel, work in concert with other administrative and project support staff.
Key Traits: Solid organizational skills, positive and friendly demeanor, excellent interpersonal skills, positive outlook and flexibility in a highly dynamic environment, sensitivity to corporate confidential matters.
US citizenship is required and ability to obtain a security clearance.
Preferred Qualifications
Preference for candidates with a Secret Clearance or higher.
Associate or Bachelor’s degree desired
Familiarity with: CostPoint, Deltek, Fusion, and Workday
Pay Range:
Pay Range $60,450.00 - $93,000.00 - $125,550.00Covid Guidance
In order to enter Leidos facilities in the U.S. and to attend Leidos events outside our facilities, employees are required to be vaccinated for COVID-19 or maintain proof of a negative COVID-19 test within 96 hours of entry. In addition, we are receiving guidance from certain customers that onsite contractor personnel will need to be fully vaccinated to access customer facilities. If you are not vaccinated, please consider getting your COVID-19 vaccination as soon as possible. If you have any questions, please contact your Talent Acquisition POC.
About Leidos
Leidos is a Fortune 500® technology, engineering, and science solutions and services leader working to solve the world’s toughest challenges in the defense, intelligence, civil, and health markets. The company’s 43,000 employees support vital missions for government and commercial customers. Headquartered in Reston, Virginia, Leidos reported annual revenues of approximately $13.7 billion for the fiscal year ended December 31, 2021. For more information, visit www.Leidos.com.
Pay and Benefits
Pay and benefits are fundamental to any career decision. That's why we craft compensation packages that reflect the importance of the work we do for our customers. Employment benefits include competitive compensation, Health and Wellness programs, Income Protection, Paid Leave and Retirement. More details are available here.
Securing Your Data
Beware of fake employment opportunities using Leidos’ name. Leidos will never ask you to provide payment-related information during any part of the employment application process (i.e., ask you for money), nor will Leidos ever advance money as part of the hiring process (i.e., send you a check or money order before doing any work). Further, Leidos will only communicate with you through emails that are generated by the Leidos.com automated system – never from free commercial services (e.g., Gmail, Yahoo, Hotmail) or via WhatsApp, Telegram, etc. If you received an email purporting to be from Leidos that asks for payment-related information or any other personal information (e.g., about you or your previous employer), and you are concerned about its legitimacy, please make us aware immediately by emailing us at [email protected].
If you believe you are the victim of a scam, contact your local law enforcement and report the incident to the U.S. Federal Trade Commission.
Commitment to Diversity
All qualified applicants will receive consideration for employment without regard to sex, race, ethnicity, age, national origin, citizenship, religion, physical or mental disability, medical condition, genetic information, pregnancy, family structure, marital status, ancestry, domestic partner status, sexual orientation, gender identity or expression, veteran or military status, or any other basis prohibited by law. Leidos will also consider for employment qualified applicants with criminal histories consistent with relevant laws.
