Administrative Assistant

Description

Job Description:

The Leidos Defense Group is looking for candidate to fill an Administrative Assistant position supporting the AFNCR IT Services program in National Military Command Center at The Pentagon in Arlington, VA. The Administrative Assistant will manage activities contributing to the successful execution of Air Force National Capitol Region Information Technology Services program.
 
This position requires an experienced person with demonstrated office management expertise, superior professional demeanor, and the ability to learn and accomplish a wide variety of day-to-day responsibilities that ensure program success.  Key attributes include initiative, attention to detail as well as critical thinking to identify and prioritize actions to assist the federal program managers to be successful in achieving program goals.  Ability to work in professional manner with a variety of teams supporting the organization a must.
 
Primary Responsibilities:

• Using advanced computer skills, including information management, data management, setting up, and troubleshooting electronic processes to streamline procedures.

• Managing and scheduling meetings and action tracking for various groups and technical support teams, arranging classified, and unclassified conferences and meetings. Scheduling, arranging and hosting virtual meetings on Teams, and other platforms.

• Working with Federal and contract staff to oversee quality deliverables and project action tracking on time.

• Assist with reviewing and compiling program execution metrics using Excel and PowerPoint.

• Managing a wide range of management and administrative duties (calendars. correspondence, organization charts, telephone lists) in support of the office. Manage office calendars and schedules.  Attend office meetings, prioritize action items, draft, and disseminate meeting minutes.

• Serve as primary peer reviewer for staff technical documents by proofreading, editing, and formatting.

• Facilitating correspondence and communication, including preparing briefings, memos, and correspondence with minimal oversight, and accurately composing and preparing effective correspondence and reports.

• Managing classified and unclassified documents within AFNCR NMCC SharePoint Portal.

• Protect integrity, authenticity, and confidentiality of records following established procedures.

• Serve as office courier, transporting, protecting, and ensuring proper disposal of classified material and media.  Collect classified burn bags and deliver them to the designated area.

• Managing physical security of classified safe and administering security procedures for access to controlled areas. Implement security measures by preparing and submitting applications for access to controlled areas.  Maintain a daily log of personnel authorized entry into open storage space.

• Prepare and submit building visitor access and NMCC badge requests to the appropriate office for all new hires.

• Guide new employees through the onboarding process. Assist nominated employees through the completion of documents for SCI level access

• Maintaining attention to detail in a multi-project, teamwork environment, with potential frequent interruptions, with competing needs requiring a clear understanding of prioritization.

• Maintaining awareness of and competence in headquarters communication and information sharing initiatives.

• Ability to exercise mature judgment and make independent decisions following established policies, rules, and procedures.

• Ability to work in a team environment; interacting with a range of federal and contractor staff

 
Required Experience / Qualifications:

• Active DoD Top Secret clearance, possess or be eligible for SCI level access

• Minimum of 3+ years of related experience required. 

• Experience working in classified and unclassified environments.

• Excellent written and verbal communication skills, with demonstrated experience developing briefings.

• Familiar with military documentation and correspondence

• Must possess demonstrated professionalism, customer service focus, strong organizational and interpersonal skills.

• Proficiency in the Microsoft Office suite (MS Word, MS PowerPoint, Teams, Outlook, and MS Excel) with particular emphasis on word processing, presentation, and spreadsheet applications.

• Proficiency in Adobe Acrobat Pro and WebEx meeting management and execution.

• Experience with administering security processes that ensured security and integrity of classified systems, hardware and data in accordance with established procedures.

 
Preferred Qualifications:

• Related experience in a government, DOE, or military office.

• Bachelor’s degree in a related field.

• Interagency experience.

Pay Range:

Covid Guidance

In order to enter Leidos facilities in the U.S. and to attend Leidos events outside our facilities, employees are required to be vaccinated for COVID-19 or maintain proof of a negative COVID-19 test within 96 hours of entry. In addition, we are receiving guidance from certain customers that onsite contractor personnel will need to be fully vaccinated to access customer facilities. If you are not vaccinated, please consider getting your COVID-19 vaccination as soon as possible. If you have any questions, please contact your Talent Acquisition POC. 

About Leidos

Leidos is a Fortune 500® technology, engineering, and science solutions and services leader working to solve the world’s toughest challenges in the defense, intelligence, civil, and health markets. The company’s 43,000 employees support vital missions for government and commercial customers. Headquartered in Reston, Virginia, Leidos reported annual revenues of approximately $13.7 billion for the fiscal year ended December 31, 2021. For more information, visit www.Leidos.com.

Pay and Benefits

Pay and benefits are fundamental to any career decision. That's why we craft compensation packages that reflect the importance of the work we do for our customers. Employment benefits include competitive compensation, Health and Wellness programs, Income Protection, Paid Leave and Retirement. More details are available here.

Securing Your Data

Beware of fake employment opportunities using Leidos’ name. Leidos will never ask you to provide payment-related information during any part of the employment application process (i.e., ask you for money), nor will Leidos ever advance money as part of the hiring process (i.e., send you a check or money order before doing any work). Further, Leidos will only communicate with you through emails that are generated by the Leidos.com automated system – never from free commercial services (e.g., Gmail, Yahoo, Hotmail) or via WhatsApp, Telegram, etc. If you received an email purporting to be from Leidos that asks for payment-related information or any other personal information (e.g., about you or your previous employer), and you are concerned about its legitimacy, please make us aware immediately by emailing us at [email protected].

If you believe you are the victim of a scam, contact your local law enforcement and report the incident to the U.S. Federal Trade Commission.

Commitment to Diversity

All qualified applicants will receive consideration for employment without regard to sex, race, ethnicity, age, national origin, citizenship, religion, physical or mental disability, medical condition, genetic information, pregnancy, family structure, marital status, ancestry, domestic partner status, sexual orientation, gender identity or expression, veteran or military status, or any other basis prohibited by law. Leidos will also consider for employment qualified applicants with criminal histories consistent with relevant laws.