To our valued Leidos candidates:

Coronavirus is on everyone's mind with the effects being felt around the world. The markets are volatile, and we're all concerned for the health and safety of our families, friends, and colleagues. Please know that we're taking all necessary measures to safeguard our employees, customers and the communities in which we live, including following all recommended best practices around social distancing.

With that in mind, in an abundance of caution, we are canceling all face to face career events, such as job fairs and open house events. In the coming days and weeks, we will be hosting career events virtually, using our online chat tools so that we may continue our hiring practice safely and securely. You can find available virtual career events at https://career-events.leidos.com.

We are using telephone meetings and online chats via Brazen to conduct interviews and hiring discussions, and we are offering options for video interviews so that you can have a virtual face to face meeting with your potential new leader. We do not conduct interviews or extend offers via text or chat based social media, such as WhatsApp or MySpace.

Leidos will never ask you to provide payment-related information at any part of the employment application process, nor will Leidos ever advance money as part of the hiring process. And Leidos will communicate with you only through emails that are generated by Leidos.com automated system. If you receive an email purporting to be from Leidos that asks for payment-related information or any other personal information, please report the email to Chris Scalia, Leidos’ Senior Vice President of Talent Acquisition, at [email protected].

As a company, as a country, as a world, we have confronted challenging moments before. We are confident that, guided by our values and the strength of our community as well as the commitment we have to the important work we do each day, we will find our way through this time together. We will do this with the care and concern for one another and the common good that defines. Please keep those impacted by the virus in your thoughts.

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Job #: R-00087265
Location: Washington, DC
Category: Administrative
Schedule (FT/PT): Full Time
Travel Required: No
Shift: Day
Potential for Telework: No
Clearance: None
Referral Eligibility: Eligible
Referral Bonus Amount: $1000
Group: Civil

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Description

Job Description:

The NISC IV program within the Leidos Civil Group is seeking a HR Executive Administrator to coordinate and/or perform varied administrative tasks utilizing a broad understanding of how administrative assignments contribute to organizational activities. 

In this role, you will provide support to Leidos and FAA staff in managing and overseeing the timely execution of internal and external tasks for the customer. This position will serve as principal administrative contact and liaison for the executive office and will require a high degree of professionalism.

These tasks are sometimes sensitive and involve direct contact and/or coordination with executive level personnel and their staffs of the FAA customer.

Specific duties for the role include:

  • Greet visitors, answer phones and route to appropriate personnel or record and deliver timely messages. 

  • Model highest standards of customer service in all interactions.

  • Manage complex calendars and arrange meetings and appointments. 

  • Prepare executive level travel arrangements to include mode, lodging, and transportation and prepare travel vouchers upon return.

  • Receive, screen, and accept appointments on behalf of executives using independent judgement of the importance of the meeting and availability of all required. 

  • Maintain calendar and monitor daily and long-term schedules of executive office commitments. 

  • Establish and/or utilize control procedures to maintain status of actions and to ensuring  deadlines are met Independently review correspondence for grammar, punctuation, format, and content for executive level signature.

  • Perform administrative tasks for projects and other special assignments.

  • Make recommendations for format and display of data in support of assigned tasks and/or to improve work processes.

  • Collaborate with executives to create and maintain executive office standard operating procedures and shared drive electronic filing system.

  • Organize complex meetings both internally and schedule, reserve conference facilities/rooms, document attendance, and distribute associated meeting materials. 

  • Prepare and distribute read-ahead materials and agendas for meetings. 

  • Compile daily briefing books, to include proofreading, printing, and modifying individual documents as needed and directed.

  • Apply experience and knowledge of office automation and software programs to prepare, track, and route correspondence and reports.

  • Perform functions associated with time and attendance.

  • Setup and maintain audio/visual equipment for telecoms and VTC meetings.

  • Coordinate technology and equipment needs for the customer.

  • Ensure office equipment and other automation requirements are in working order.

  • Perform routine office duties to include maintaining supplies, managing a records database, and filing system

 Qualifications:

  • Typically requires a high school diploma and 2 or more years of experience providing executive level assistance to senior level management.

  • Will require a Public Trust Security Investigation prior to starting.

  • Ability to prioritize and accomplish multiple and varying assigned administrative tasks under established timeframes, with limited direction.

  • Skilled in analyzing administrative functions and work processes to make or develop new, or revise current administrative processes.

  •  Ability to effectively work across teams to achieve projects completion within timelines.

  • Advanced Microsoft Office skills and the ability to become familiar with firm-specific programs and software.

  • Strong written and oral communication skills.

  • Exceptional interpersonal skills with experience providing complex administrative support in a high-profile environment with tact and diplomacy.

  • Experience effectively managing various projects with multiple deadlines.

  • Strong organizational, project management and problem-solving skills with impeccable multi-tasking abilities

Pay Range:

Pay Range $42,250.00 - $65,000.00 - $87,750.00

The Leidos pay range for this job level is a general guideline only and not a guarantee of compensation or salary. Additional factors considered in extending an offer include (but are not limited to) responsibilities of the job, education, experience, knowledge, skills, and abilities, as well as internal equity, alignment with market data, applicable bargaining agreement (if any), or other law.

Covid Guidance

In order to enter Leidos facilities in the U.S. and to attend Leidos events outside our facilities, employees are required to be vaccinated for COVID-19 or maintain proof of a negative COVID-19 test within 96 hours of entry. In addition, we are receiving guidance from certain customers that onsite contractor personnel will need to be fully vaccinated to access customer facilities. If you are not vaccinated, please consider getting your COVID-19 vaccination as soon as possible. If you have any questions, please contact your Talent Acquisition POC. 

About Leidos

Leidos is a Fortune 500® technology, engineering, and science solutions and services leader working to solve the world’s toughest challenges in the defense, intelligence, civil, and health markets. The company’s 43,000 employees support vital missions for government and commercial customers. Headquartered in Reston, Virginia, Leidos reported annual revenues of approximately $13.7 billion for the fiscal year ended December 31, 2021. For more information, visit www.Leidos.com.

Pay and Benefits

Pay and benefits are fundamental to any career decision. That's why we craft compensation packages that reflect the importance of the work we do for our customers. Employment benefits include competitive compensation, Health and Wellness programs, Income Protection, Paid Leave and Retirement. More details are available here.

Securing Your Data

Beware of fake employment opportunities using Leidos’ name. Leidos will never ask you to provide payment-related information during any part of the employment application process (i.e., ask you for money), nor will Leidos ever advance money as part of the hiring process (i.e., send you a check or money order before doing any work). Further, Leidos will only communicate with you through emails that are generated by the Leidos.com automated system – never from free commercial services (e.g., Gmail, Yahoo, Hotmail) or via WhatsApp, Telegram, etc. If you received an email purporting to be from Leidos that asks for payment-related information or any other personal information (e.g., about you or your previous employer), and you are concerned about its legitimacy, please make us aware immediately by emailing us at [email protected].

If you believe you are the victim of a scam, contact your local law enforcement and report the incident to the U.S. Federal Trade Commission.

Commitment to Diversity

All qualified applicants will receive consideration for employment without regard to sex, race, ethnicity, age, national origin, citizenship, religion, physical or mental disability, medical condition, genetic information, pregnancy, family structure, marital status, ancestry, domestic partner status, sexual orientation, gender identity or expression, veteran or military status, or any other basis prohibited by law. Leidos will also consider for employment qualified applicants with criminal histories consistent with relevant laws.

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